– Manager (Accounts Payable – Expenditure & Commercials) Experience: 4-7 Years

Department: Finance & Accounts

Designation: Manager – Accounts Payable (Expenditure & Commercials)

Reporting To: Head – Finance / Financial Controller

Job Purpose To lead and manage the end-to-end Accounts Payable (AP) function for expenditure and commercial transactions, ensuring timely and accurate accounting, vendor payments, statutory compliance, robust financial controls, and efficient working capital management. The role is responsible for strengthening vendor relationships, driving process automation, and ensuring adherence to company policies and financial governance across all retail operations.

Key Responsibilities

1.

Accounts

Payable & Invoice Processing

Lead the end-to-end AP function for operational expenditure (OPEX), capital expenditure (CAPEX), and commercial transactions.

Ensure timely verification, accounting, and processing of vendor invoices in SAP/ERP.

Validate Purchase Orders (PO), Goods Receipt Notes (GRN), contracts, rate approvals, and supporting documents before invoice booking.

Review non-PO invoices and ensure approvals as per the Delegation of Authority (DOA).

Ensure accurate GL mapping, cost centre allocation, and expense classification.

2.

Commercial

Accounting & Vendor Management

Manage accounting for vendor rebates, trade discounts, incentive schemes, marketing support, logistics charges, warehousing costs, rent, utilities, and other commercial expenses.

Review commercial agreements to ensure accurate accounting and settlement.

Monitor vendor advances, security deposits, recoveries, and adjustments.

Resolve vendor disputes related to invoices, deductions, and payment settlements.





Maintain robust relationships with vendors and internal stakeholders.

3.

Payment

Management

Prepare and approve vendor payment proposals based on agreed credit terms and cash flow priorities.

Ensure timely payments through banking platforms and ERP systems.

Monitor payment schedules to optimize working capital while avoiding penalties and interest.

Review urgent payment requests and ensure proper approvals.

Oversee employee reimbursements, travel expenses, and petty cash settlements.

4.

Financial

Closing & Accounting

Lead monthly, quarterly, and annual AP closing activities.

Ensure timely accounting of

Accruals

Expense Provisions

Prepaid Expenses

Capitalization Entries

Vendor Reconciliations

Review outstanding liabilities and ageing reports.

Ensure timely reversal of provisions and reconciliation of suspense accounts.

5.

Statutory

Compliance

Ensure compliance with

GST (Input Tax Credit reconciliation and compliance)

TDS deductions and return requirements

MSME payment provisions

Companies Act

Accounting Standards (Ind AS/AS)

Internal Financial Controls (IFC)

Company SOPs and DOA

Coordinate with tax teams for statutory filings and assessments.

6.

Vendor

Reconciliation & Controls

Review periodic vendor ledger reconciliations.

Ensure timely resolution of unmatched invoices,



debit notes, credit notes, and ageing balances.

Monitor duplicate payments, duplicate invoices, and blocked invoices.

Strengthen controls to prevent payment fraud and financial leakage.

- MIS & Reporting

Prepare and review

Vendor Ageing Reports

Outstanding Liability Reports

Payment Due Reports

AP Dashboard

Expense Analysis

Budget vs Actual Expenditure Reports

Vendor Reconciliation Status

Commercial Settlement Reports

Provision & Accrual Reports

Cash Flow Forecasts

KPI and SLA Reports

Provide insights and recommendations to senior management for cost optimization and working capital improvement.

8.

Process

Improvement & Automation

Drive automation of AP processes through SAP S/4HANA, workflow approvals, OCR, and invoice management systems.

Develop and implement standard operating procedures (SOPs) for AP processes.

Improve invoice turnaround time and payment cycle efficiency.

Strengthen internal controls and eliminate manual interventions where possible.

Lead digital transformation initiatives for expenditure and commercial accounting.

9.

Stakeholder

Management

Collaborate closely with

Procurement & Sourcing

Commercial & Merchandising Teams

Retail Operations

Supply Chain & Logistics

Treasury

Taxation Team

Business Finance

Banking Partners

Internal Audit

Statutory Auditors

Senior Management

- Team Leadership

Lead, mentor, and develop the Accounts Payable team.

Allocate work, monitor productivity, and ensure SLA adherence.

Conduct performance reviews and identify training needs.

Promote a culture of compliance, accountability, and continuous improvement.

📌 Accounts Payable Manager (Gurugram)
🏢 V2 retail
📍 Gurugram