Finance & Accounts Manager

Company: VGO FOODS

Industry: Food & Beverage Fresh Cold-Pressed Juice Manufacturing

Department: Finance & Accounts

Position: Finance & Accounts Manager

Location: Mira Road, Mumbai

Reporting To: Senior Management / Director

Employment Type: Full-Time

1. JOB PURPOSE

The Finance & Accounts Manager will be responsible for managing the complete finance, accounting, taxation, working capital and financial control functions of the business. The role requires a strong understanding of a manufacturing and FMCG environment, with particular focus on customer receivables, vendor payables, inventory accounting, raw-material consumption, production costing, COGS, profitability, cash-flow management and statutory compliance.

The candidate will work closely with Sales, Production, Inventory, Purchase, Dispatch and Management to ensure that financial information is accurate, timely and useful for decision-making.

The role is expected to provide management with clear visibility on:

Sales | Collections | Payables | Inventory | COGS | Gross Margin | Expenses | Cash Flow | Profitability

1. KEY RESPONSIBILITIES

A. Accounting & Financial Control
- Manage day-to-day accounting operations of the company.
- Ensure accurate recording of all sales, purchases, expenses, receipts and payments.
- Maintain the general ledger and subsidiary ledgers.
- Ensure timely posting and reconciliation of accounting transactions.
- Review journal entries, provisions, accruals and adjustments.
- Maintain proper accounting documentation and supporting records.
- Ensure proper accounting controls are followed across departments.
- Conduct monthly closing of books.
- Identify and rectify accounting discrepancies.

B. Accounts Receivable & Customer Collections Take complete ownership of the company's customer receivables and collection process.

Responsibilities include

- Prepare customer-wise outstanding reports.
- Monitor invoice generation and submission.
- Track invoice due dates.
- Follow up with customers for overdue payments.
- Maintain ageing reports.
- Identify invoices under dispute or pending for documentation.
- Coordinate with Sales/Customer Service for payment issues.
- Prepare daily/weekly collection reports.
- Maintain customer-wise credit limits and payment terms.
- Escalate long-pending receivables to management.
- Ensure timely receipt and accounting of customer payments.
- Maintain proper payment mapping against invoices.

Special focus should be given to large institutional customers such as hotels, restaurants, retailers and corporate accounts.
1. Accounts Payable & Vendor Management

- Maintain vendor-wise outstanding reports.
- Verify vendor invoices before payment processing.
- Match invoices with purchase orders, GRNs and supporting documents wherever applicable.
- Track payment due dates.
- Prepare weekly payment schedules.
- Prioritize payments based on cash-flow availability and business requirements.
- Coordinate with Purchase/Warehouse regarding invoice discrepancies.
- Ensure vendor advances are properly accounted for and adjusted.
- Reconcile vendor statements regularly.
- Identify old/unadjusted advances and open items.
- Ensure statutory deductions such as TDS are correctly accounted for.

1. Cash Flow & Working Capital Management

The Finance & Accounts Manager will be responsible for maintaining solid control over the company's daily cash flow and working capital.

Responsibilities include

- Prepare daily cash and bank position.
- Prepare weekly and monthly cash-flow forecasts.
- Track expected customer collections.
- Plan vendor and statutory payments.
- Monitor working-capital requirements.
- Identify potential cash shortages in advance.
- Monitor bank balances and payment commitments.
- Control unnecessary cash outflows.
- Track advances and deposits.
- Prepare management cash-flow reports.

The manager should always be able to answer: How much cash is available today, how much is expected to come in, how much needs to be paid, and what will the cash position look like over the next 7, 15 and 30 days?

1. Inventory Accounting & Control

Work closely with Production, Purchase and Inventory teams to maintain accurate financial control over inventory.

Monitor

Raw Materials

- Fruits
- Vegetables
- Herbs
- Ingredients
- Consumables

Packaging Materials
- Bottles
- Caps
- Labels
- Cartons
- Sleeves
- Other packaging

Finished Goods
- SKU-wise stock
- Batch-wise stock
- Customer-specific products where applicable

Responsibilities include:
- Reconcile physical inventory with accounting/system records.
- Review inventory valuation.
- Monitor inventory ageing.
- Identify excess, slow-moving, damaged and obsolete inventory.
- Analyse inventory variances.
- Review material consumption against production.
- Review wastage and production losses.
- Coordinate monthly physical stock verification.




- Ensure proper accounting treatment for stock adjustments.

1. Product Costing & COGS

A critical responsibility of this position is to maintain accurate product-level costing. Prepare and monitor SKU-wise:

- Raw-material cost
- Packaging cost
- Direct labour cost
- Manufacturing overhead
- Production wastage
- Processing loss
- Yield variance
- Cost per bottle
- Cost per litre
- Cost per batch

Monitor actual cost against standard/BOM cost.

Analyse

Standard Cost vs Actual Cost and identify major variances.

Work with Production and Purchase teams to understand changes in:

- Fruit prices
- Yield
- Packaging prices
- Labour
- Production wastage
- Other manufacturing costs

1. Profitability & Margin Analysis

Prepare profitability reports at:
- Product/SKU level
- Customer level
- Channel level
- Month level
- Product category level

Analyse: Sales Net Sales COGS Gross Profit Gross Margin Operating Expenses EBITDA / Operating Profit

Identify

- Low-margin products
- Low-margin customers
- High-cost SKUs
- Pricing issues
- Excess discounts
- High delivery costs
- Abnormal production costs

Provide actionable insights to management.
1. Sales Accounting

- Ensure all sales invoices are generated accurately and on time.
- Verify customer-wise pricing and applicable taxes.
- Verify credit notes and debit notes.
- Reconcile sales with dispatch records.
- Reconcile sales with customer statements.
- Ensure cancelled/rejected deliveries are properly accounted for.
- Review daily sales reports.
- Ensure sales data is correctly captured in the accounting system.

1. Purchase Accounting

- Verify purchase invoices against approved purchase orders and material receipts.
- Check quantities, rates, taxes and vendor details.
- Record purchases accurately and on time.
- Reconcile purchase records with inventory receipts.
- Identify purchase price variances.
- Monitor raw-material and packaging purchase costs.
- Provide management with vendor-wise purchase price analysis.

1. GST, TDS & Statutory Compliance

Ensure timely and accurate compliance with applicable statutory requirements, including:
- GST
- TDS
- Professional Tax, where applicable
- PF/ESIC, where applicable
- Income Tax requirements
- Other applicable statutory filings

Responsibilities include:
- Review GST data before filing.
- Reconcile sales and purchase data.
- Review input tax credit.
- Ensure TDS deductions and payments are completed on time.
- Maintain statutory registers and supporting documentation.
- Coordinate with external consultants/CA as required.

1. Payroll & Employee Accounting

- Process monthly payroll accurately and on time.
- Verify attendance, leave, incentives and deductions.
- Calculate salaries and statutory deductions.
- Prepare salary statements and payslips.
- Coordinate salary payments.
- Maintain employee advances and recoveries.
- Ensure payroll accounting entries are correctly posted.
- Coordinate with HR for employee-related financial information.

1. Bank & Cash Management

- Maintain daily bank reconciliation.
- Monitor all bank transactions.
- Prepare bank reconciliation statements.
- Track customer receipts and vendor payments.
- Monitor cheque/ECS/NEFT/RTGS/UPI transactions.
- Maintain petty cash.
- Conduct periodic petty-cash verification.
- Ensure proper approval and documentation for all payments.

1. Budgeting & Financial Planning

Assist management with:
- Annual budgeting
- Monthly budgeting
- Sales forecasts
- Expense budgets
- Production budgets
- Cash-flow budgets
- Working-capital planning
- Capex planning

Monitor: Budget vs Actual and provide variance explanations.

1. MIS & Management Reporting

Prepare accurate and timely management reports.

Daily MIS

- Sales
- Collections
- Bank balance
- Cash position
- Customer outstanding
- Critical vendor payments
- Production value
- Inventory value

Weekly MIS
- Receivables ageing
- Payables ageing
- Collection performance
- Cash-flow forecast
- Purchase analysis
- Inventory analysis
- Major expenses

Monthly MIS
- Profit & Loss
- Balance Sheet
- Cash Flow
- Customer profitability
- Product profitability
- COGS analysis
- Gross margin
- Expense analysis
- Budget vs Actual
- Working-capital analysis

1. Audit Management

Coordinate with:
- Statutory auditors
- Tax consultants
- Internal auditors
- GST consultants
- Other professional advisors

Responsibilities include:
- Preparing audit schedules.
- Providing supporting documents.
- Reconciling ledgers.




- Preparing confirmations.
- Resolving audit queries.
- Tracking audit observations.
- Implementing agreed corrective actions.
- Ensuring books are audit-ready throughout the year.

1. Internal Controls

Develop and maintain strong financial controls over:
- Sales
- Purchases
- Inventory
- Payments
- Collections
- Expenses
- Payroll
- Customer credit
- Vendor advances
- Cash
- Bank transactions

Ensure appropriate approval mechanisms are followed. No payment should be processed without proper:

Approval Supporting Documents Verification Accounting Entry Payment Authorization

1. ERP / Accounting System Management

- Ensure accounting data is updated regularly.
- Maintain accurate masters for customers, vendors, products and tax codes.
- Ensure correct mapping of sales, purchases, inventory and expenses.
- Maintain proper integration between inventory, production and accounting systems.
- Identify system/process gaps and recommend improvements.
- Ensure data integrity and controlled access.

Experience with Tally, ERP systems, accounting software and advanced Excel will be preferred.

1. Team Management

- Supervise the Accounts & Finance team.
- Allocate responsibilities among team members.
- Review accounting work.
- Set daily, weekly and monthly deliverables.
- Train team members.
- Monitor productivity and accuracy.
- Ensure timely completion of month-end closing.
- Establish SOPs for finance and accounting processes.

1. KEY PERFORMANCE INDICATORS – KPIs

KPIObjectiveBooks of AccountsAccurate & updatedMonthly ClosingCompleted on timeCustomer CollectionsAs per agreed credit termsReceivables AgeingControlledVendor PaymentsPlanned & timelyBank Reconciliation100%Inventory Reconciliation100%GST/TDS Compliance100% timelyProduct CostingAccurate SKU-wiseCOGS ReportingMonthlyMIS ReportingTimely & accurateAudit QueriesPrompt closureCash Flow ForecastAccurate & updatedBudget VarianceControlledFinancial Controls100% compliance
1. DAILY OPERATING RESPONSIBILITIES

Morning
- Review bank balances.
- Review previous day's sales.
- Review collections received.
- Review customer outstanding.
- Review urgent vendor payments.
- Review cash-flow position.

During the Day
- Monitor accounting entries.
- Review invoices.
- Process collections and payments.
- Coordinate with Sales, Purchase and Inventory.
- Resolve accounting discrepancies.
- Monitor receivables and payables.

End of Day
- Update bank reconciliation.
- Update collections.
- Update payments.
- Review outstanding changes.
- Ensure critical accounting entries are posted.
- Provide management with cash/collection updates where required.

1. QUALIFICATION

Preferred:

- B.Com / M.Com
- CA Inter / CMA Inter preferred
- MBA Finance or equivalent qualification may be considered.

1. EXPERIENCE

Preferred Experience: 5–8 years

Experience in

- Food manufacturing
- FMCG
- Beverage manufacturing
- Dairy
- Food processing
- Manufacturing companies
- Hospitality supply businesses

will be preferred. Experience in a fresh/cold-pressed juice manufacturing business will be an added advantage.

1. REQUIRED SKILLS

Accounting & Finance
- General accounting
- Finalization of accounts
- Receivables
- Payables
- Cash flow
- Working capital
- MIS
- Budgeting
- Costing
- Profitability analysis

Taxation
- GST
- TDS
- Statutory compliance
- Tax reconciliations

Manufacturing Finance
- BOM costing
- COGS
- Inventory valuation
- Yield variance
- Wastage analysis
- Production costing
- Standard vs actual costing

Technology
- Advanced MS Excel
- Tally / ERP
- Accounting software
- MIS dashboards
- Data analysis

1. IDEAL CANDIDATE

The ideal candidate should be a hands-on Finance & Accounts professional who understands both accounting and the commercial realities of a manufacturing business. The candidate should not be limited to bookkeeping and statutory compliance. They should be capable of using financial data to answer:

- Which products are profitable?
- Which customers are profitable?
- Where is money getting stuck?
- Why is COGS increasing?
- Where are inventory variances occurring?
- Which customers are delaying payments?
- What payments are due?
- How much cash will be required?
- Where can costs be reduced?
- What is the actual gross margin?

1. CORE ACCOUNTABILITY

The Finance & Accounts Manager will have overall responsibility for ensuring: ACCURATE BOOKS + STRONG FINANCIAL CONTROLS + HEALTHY CASH FLOW + TIMELY COLLECTIONS + CONTROLLED PAYABLES + ACCURATE INVENTORY + CORRECT PRODUCT COSTING + PROFITABILITY VISIBILITY + STATUTORY COMPLIANCE The role is therefore a business finance and control position, not merely an accounting position.

The successful candidate will be expected to work closely with Management and all operating departments to improve financial discipline, profitability, working-capital efficiency and overall business performance.

📌 Accounts And Finance Manager (Mumbai)
🏢 VGO Foods
📍 Mumbai