Job Description: Job Summary

We are looking for an organized, proactive, and reliable Personal Assistant. The ideal candidate will manage day-to-day tasks, handle confidential information with discretion, and ensure smooth operations to enhance productivity and efficiency.

Key Responsibilities

- Calendar and Schedule Management

- Manage the executive’s calendar, scheduling meetings, appointments, and travel arrangements.
- Organize and prioritize time-sensitive matters and ensure optimal time management.
- Anticipate needs and prepare relevant materials ahead of meetings and appointments.

- Communication and Correspondence

- Serve as a primary point of contact between the executive and internal/external stakeholders.
- Screen calls, emails, and inquiries, responding when appropriate and forwarding critical messages.
- Draft, edit, and proofread emails, letters, and other documents as requested.

- Travel Arrangements

- Organize domestic and international travel plans, including flights, accommodations, and ground transportation.
- Prepare itineraries and ensure all necessary travel documents are organized and up-to-date.
- Assist with expense reports and maintain records of travel and expenses.

- Administrative Support





- Manage confidential files and sensitive information with discretion and professionalism.
- Conduct research, compile reports, and prepare presentations for meetings and special projects.
- Handle personal errands and other miscellaneous tasks as needed to support the executive.

- Meeting Coordination and Support

- Coordinate meeting logistics, including arranging venues, preparing agendas, and taking minutes.
- Follow up on action items and ensure tasks are completed as agreed upon.
- Assist in organizing and coordinating events, including offsite meetings, luncheons, and networking functions.

Qualifications

- Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
- Excellent organizational and time-management skills, with the ability to multitask effectively.
- Solid written and verbal communication skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with calendar management tools.
- Ability to handle sensitive information with integrity and discretion.
- Strong interpersonal skills and a positive, professional demeanor.

📌 Executive Assistant (Kolkata)
🏢 RECEX
📍 Kolkata