Job Description:
Role Overview
We are seeking a well-organized and customer-focused Receptionist to manage front-desk operations and ensure smooth administrative support. The ideal candidate should have strong communication skills, a pleasant personality, and hands-on experience in reception, office coordination, and administrative tasks.
Key Responsibilities
Front Office Management
- Greet walk-in and telephonic clients in a friendly and professional manner.
- Handle incoming/outgoing phone calls and transfer to appropriate departments.
- Maintain a clean, organized, and welcoming reception area.
Administrative & Office Coordination
- Monitor office ambience and maintain daily checklists.
- Manage office inventory, pantry supplies, and place orders as needed.
- Maintain various registers (attendance, courier, visitor, housekeeping, certificates).
- Sort and forward emails; manage incoming/outgoing mail, courier entries, and documentation.
- Handle bills for printing, stationery, telephone, and courier services.
- Coordinate and maintain AMC (Annual Maintenance Contracts).
Client & Visitor Handling
- Assist with scheduling appointments and meetings.
- Manage guest arrivals, maintain visitor records, and ensure smooth client experience.
Healthcare & Assistant Duties
(From Dental Clinic experience)
- Assist doctor during procedures and dental treatments.
- Schedule patient appointments and follow up for treatments.
- Coordinate with labs and maintain daily patient follow-ups.
Additional Responsibilities
- Manage office boys and housekeeping staff.
- Handle sending and receiving invitations, packages, and flowers.
- Follow up on payments (where applicable).
Required Skills
- Strong communication skills (English, Hindi, Marathi).
- . Proficiency in MS Office, MS Excel, Email handling, and basic computer operations.
- EPABX handling experience.
- Valuable organizational and multitasking abilities.
- Pleasant personality with a customer-service mindset.
📌 Receptionist (Mumbai)
🏢 RECEX
📍 Mumbai