Position Title: Purchase & Stores Assistant

Department: Purchase & Stores

Reports To: Operations Head,

Direct Reports: None (individual contributor role)

Location: Plant / Works

Employment Type: Full time

Key Responsibilities

Customer Material Coordination (Job-Work Receipt)
Coordinate with customers/transporters for timely receipt of components/material sent for job-work.
Verify incoming material against delivery challans/purchase orders; check for shortages or damages.
Ensure timely GRN (Goods Receipt Note) and documentation for customer-supplied material.

Purchase of Consumables

Raise purchase requisitions and place orders for paints, chemicals, and other consumables based on production needs and stock levels.
Obtain vendor quotations and support the Purchase Head on pricing and delivery negotiations.
Track open purchase orders and follow up with vendors to avoid stock-outs or line stoppages.

Stores Management

Maintain stores on a FIFO (First-In-First-Out) basis for both customer material and consumables.
Ensure proper stacking, labeling,



and identification of stock.
Conduct periodic physical stock verification/reconciliation against records and report discrepancies.
Maintain minimum/maximum stock levels and raise timely replenishment requests.

Safety & Hazardous Material Handling

Ensure safe storage and handling of hazardous materials (paints, thinners, chemicals) as per safety norms — labeling, segregation, MSDS availability, and fire safety.
Maintain records of hazardous material stock and ensure proper disposal of waste/empty containers as per applicable norms.
Support periodic safety checks of the stores area and flag gaps to management.

Documentation & MIS

Maintain accurate purchase and stores records — GRNs, stock registers, and issue/consumption records.
Prepare basic MIS reports in Excel (stock status, consumption trends, pending POs, purchase cost tracking) for management review.
Support month-end stock reconciliation and reporting.

Coor

📌 Purchase & Stores Assistant (Shirur)
🏢 Catalydd Consulting
📍 Shirur