Job Description

Duties and responsibilities:

Manage office correspondence, emails and visitor enquiries, exercising initiative in responding independently and re-directing where necessary
Organise visitor arrangements including accommodation, ground transportation, security clearance and ensure necessary processes are followed
Manage room booking, facilities requests and ensure meeting rooms are well functioning, clean and ready for use; report technical faults to IT
Process catering requests, courier services and stationery orders, obtaining necessary approvals and tracking budget
Manage office contracts including renewal, termination and sourcing recent suppliers; maintain office budget and process invoices and PO's
Ensure office compliance with legislation including health and safety checks, risk assessments, hygiene testing, emergency lighting tests, first aiders and fire wardens
Record and process expense claims and VAT returns, questioning items that exceed policy
Manage management diaries across different time zones,



scheduling and re-scheduling appointments with required spaces and equipment
Plan and co-ordinate business travel and accommodation nationally and internationally, obtaining relevant documentation and visas whilst adhering to expenses policy
Maintain office condition, arrange necessary repairs and liaise with site management regarding office space and health and safety
Co-ordinate environmental impact efforts including waste management and other duties as required

Qualifications

Knowledge and Skills:

Fluent in spoken and written English
Proven office management and administrative experience
Excellent time management, multi-tasking and prioritisation skills
Strong attention to detail and problem-solving abilities
Excellent written and verbal communication skills
Proficient in MS Office and office management systems
Working knowledge of accounting, data management, human resources and business principles

Competencies And Abilities

Ability to pu

📌 Office Manager (Gurugram)
🏢 Viceroy Engineering
📍 Gurugram