Role : Executive Assistant Location: Chembur, Mumbai
Timings: 10 - 7, Monday to Saturday
Overview:
We are seeking a highly organised and proactive Executive Assistant to support the senior leadership in a fast-paced workplace. This role requires strong coordination, discretion, and follow-through capabilities to manage schedules, communications, and key administrative priorities while ensuring seamless day-to-day functioning of the Partner's office.
Key responsibilities:
Calendar & Schedule Management
Manage and prioritise the Managing Director’s calendar, including meetings, internal reviews, and external engagements
Coordinate across stakeholders to ensure optimal scheduling and time management
Anticipate scheduling conflicts and proactively resolve them
Travel & Itinerary Management
Plan and coordinate domestic and international travel, including flights, accommodation, visas, and logistics
Prepare detailed travel itineraries and ensure smooth execution of travel plans
Handle last-minute changes efficiently
Coordination & Follow-ups
Act as a central point of coordination between the MD and internal/external stakeholders
Track key action items and ensure timely follow-ups across teams
Facilitate communication and ensure closure on priority tasks
Stakeholder & Communication Management
Manage correspondence on behalf of the MD, including emails, calls, and meeting requests
Maintain professionalism and confidentiality in all interactions
Build effective working relationships with senior stakeholders
Vendor Coordination & Negotiation
Liaise with travel vendors, hotels, and service providers to ensure cost-effective arrangements
Negotiate rates and terms while maintaining quality standards
Documentation & Reporting
Prepare meeting agendas, minutes, and presentations as required
Maintain organised records of key documents and communications
Skills required:
~ Bachelor’s degree (mandatory)
~8 - 10 years of experience as an Executive Assista
📌 Assistant / Executive Assistant to CEO (India)
🏢 HR Yaar
📍 India