Job Summary

The Administration Manager is responsible for overseeing and managing the organization’s administrative functions to ensure smooth day-to-day operations. This role involves facility management, vendor coordination, policy implementation, office administration, and supporting overall organizational efficiency.

Key Responsibilities

1. Administrative & Office Operations
- Oversee day-to-day administrative operations across corporate office and project sites
- Implement and maintain administrative policies, SOPs, and internal controls
- Ensure smooth coordination between head office, site offices, and external stakeholders

2. Facility & Site Administration
- Manage office premises, site offices, utilities, housekeeping, security, and maintenance
- Coordinate setup and closure of project/site offices
- Ensure safety, cleanliness, and compliance at office and project locations

3. Vendor & Contract Management
- Identify, onboard, and manage vendors for facilities, housekeeping, security, travel, logistics, and maintenance




- Negotiate service contracts and SLAs to ensure cost efficiency and service quality
- Monitor vendor performance and resolve service-related issues

4. Support to Sales & Project Teams
- Provide administrative support to sales offices, channel partners, and site teams
- Coordinate client visits, site logistics, and meeting arrangements
- Assist in organizing project launches, events, and promotional activities

5. Budgeting & Cost Control
- Prepare and manage administrative budgets for offices and project sites
- Track expenses and implement cost-control measures
- Approve invoices and coordinate with finance for timely payments

6. Team Management
- Supervise and guide administrative staff, front office executives, and site admin personnel
- Allocate tasks, monitor performance, and ensure team productivity

7. Records & Documentation
- Maintain organized records of contracts, vendors, assets, and administrative files
- Ensure confidenti

📌 Assistant Manager (Mumbai)
🏢 VIBE Realty
📍 Mumbai