Location: Delhi Hybrid

Company: Athena LMS

Working Days: Monday - Saturday

Employment Type: Full-Time

About the Role

Athena LMS is looking for a highly organized, detail-oriented, and proactive Administrative Coordinator / CRM & Operations Executive to support the day-to-day administrative and operational activities of a growing U.S.based business.

Unlike organizations with fully mature systems, this role requires someone who is comfortable building processes from the ground up, organizing scattered information, and helping create efficient workflows.

Key Responsibilities

CRM Management & Administration

Assist in building, organizing, and maintaining HubSpot CRM.

Enter, update, and manage records for contacts, companies, prospects, leads, vendors, partners, and business relationships.

Create, monitor, and manage follow-up tasks and reminders within HubSpot.

Ensure CRM records remain accurate, organized, and up to date.

Support the development of CRM processes and data management standards.

Communication & Follow-Up Coordination

Ensure significant calls, messages,



and communications are logged correctly.

Categorize communication activities and assign appropriate next actions.

Maintain follow-up trackers and open-loop task lists.

Monitor outstanding items and ensure timely completion.

Scheduling & Calendar Management

Schedule internal and external meetings.

Coordinate calendars and appointment confirmations.

Send meeting invitations and reminders.

Manage scheduling conflicts and follow-up communications.

Google Workspace Administration

Support daily operations using Gmail, Google Calendar, Google Drive, Google Docs, and Google Sheets.

Organize and maintain shared files, folders, and documentation.

Create and manage administrative trackers and reporting sheets.

Meeting Coordination

Prepare meeting agendas when required.

Record meeting notes and action items.

Prepare follow-up summaries and distribute action points.

Track completion of assi

📌 Administrative Coordinator (Delhi)
🏢 Athena Learning Management System
📍 Delhi