Job Description – Executive Assistant to Managing Director

Company: Nitika Pharmaceutical Specialities Pvt. Ltd.
Location: Nagpur
Department: MD Office (CEO Team)
Reporting To: Managing Director

Key Responsibilities

Category

Responsibilities / Requirements

MD Office Coordination

Act as the central coordination point between the MD and all departments. Track MD instructions, priorities, commitments, and pending actions. Ensure timely communication, follow-up, and closure of assigned tasks.

Meeting Management

Schedule and coordinate management, departmental, and project meetings as per predefined schedules. Prepare agendas and collect required reports/data from departments before meetings. Ensure concerned participants are prepared with required updates before meetings.

Minutes of Meeting (MOM)

Prepare clear and skilled MOMs. Capture key decisions, action points, responsible owners, and target dates. Circulate MOMs and maintain proper records.

MOM & Action Tracking

Maintain a consolidated action tracker. Follow up with HODs, Plant Heads, Business Heads,



and Managers. Track completed, pending, delayed, and dependency-based actions. Escalate critical delays and unresolved matters to the MD.

Cross-Functional Coordination

Coordinate with Production, QA, QC, Engineering, Projects, Purchase, Finance, Sales, HR, EHS, PPIC, Stores, Dispatch, and other departments. Ensure interdepartmental dependencies and bottlenecks are resolved. Drive task closure through effective managerial follow-up, even without direct reporting authority.

Daily MD Report

Prepare a daily consolidated report covering the performance crux of all departments. Highlight key achievements, delays, risks, deviations, critical issues, and decisions required. Provide concise, decision-ready information instead of forwarding raw departmental reports.

Performance Monitoring

Track Target vs Actual, Plan vs Achievement, departmental KPIs, and commitments. Highlight major performance gaps, devi

📌 EA To MD (Nagpur)
🏢 Nitika Pharmaceutical Specialities
📍 Nagpur