We are looking for an Order Processing Assistant to support the team in day-to-day order processing, documentation, invoice uploading, delivery tracking and order closure activities.

The candidate will work under the supervision of the Admin Manager and will be responsible for timely follow-up, accurate documentation and coordination with internal departments.

Key ResponsibilitiesOrder Processing & Execution
- Receive and process customer Purchase Orders / Work Orders.
- Check basic PO details such as product, quantity, rate, GST, delivery terms and other requirements.
- Update order details in Excel/system and maintain the Order Execution Tracker.
- Coordinate internally with Sales, Accounts, Billing, Stores, Logistics and Service teams for order execution.
- Track orders from PO receipt to final completion.
- Follow up on dispatch, delivery, installation and commissioning activities.
- Maintain delivery challans, installation reports, commissioning reports and other completion documents.
- Ensure timely follow-up of pending order-related activities.

Invoice & Portal Activities




- Coordinate with the Billing team for invoice preparation.
- Verify invoice details against the relevant PO/WO.
- Upload invoices on GeM and other applicable customer portals.
- Upload required supporting documents along with invoices.
- Maintain records of invoice submissions and acknowledgements.
- Track invoice status and follow up on pending or rejected invoices.
- Coordinate internally for corrections and re-submission wherever required.

Documentation & Record Management
- Maintain proper soft and hard copies of order-related documents.
- Maintain and regularly update order execution trackers.
- Ensure all documents are properly filed and easily retrievable.
- Maintain records of PO, delivery, installation, commissioning, invoice and order closure documents.

Coordination & Follow-up
- Coordinate with internal departments for timely completion of assigned activities.
- Follow up re

📌 Order Processing Assistant (Pachpedi Naka)
🏢 Matrix Lifesciences
📍 Pachpedi Naka