Job Title: Executive Assistant – Strategic & Operations Support

Organization:
Pote Group of Education

Location:
Kalyan (with inter-campus coordination)

Reporting To:
CMD / Group Leadership

Role Overview

The Executive Assistant will work closely with the CMD and leadership team to manage priorities, drive execution, and enable effective functioning of the Executive Office across PGOE.

This is a high-ownership role that combines executive support with execution management, requiring the ability to think structurally, manage complexity, and ensure consistent follow-through. The individual will act as a central anchor for coordination, communication, and progress tracking across institutions, while also supporting the CMD in day-to-day decision-making and priority management.

Over time, the role is expected to evolve in scope based on capability, with increasing involvement in strategic initiatives, decision support, and cross-functional projects.

Key Responsibilities

1. Executive Support & Priority Management
- Manage the CMD’s calendar, scheduling,



and commitments with a robust focus on prioritization and impact
- Ensure optimal use of leadership bandwidth by filtering requests and aligning engagements with key priorities
- Prepare agendas, briefing notes, and contextual material for meetings and discussions
- Support internal and external communication on behalf of the CMD
- Maintain high levels of discretion in handling sensitive information
- Anticipate requirements and proactively prepare for upcoming priorities and engagements

2. Meeting Effectiveness & Governance
- Plan, coordinate, and manage leadership meetings, reviews, and cross-functional discussions
- Ensure meetings are structured, agenda-driven, and outcome-oriented
- Capture key decisions, action items, and ownership clearly
- Track follow-ups and ensure timely closure of commitments
- Establish basic governance rhythms (weekly check-ins, monthly reviews) where required
- Ensure decisions are

📌 Executive Assistant (Kalyan)
🏢 The Cambria International School
📍 Kalyan