About the Role

We are looking for a proactive and organized Office Assistant / Executive Assistant who can support management in coordinating day-to-day activities, following up on action items, and ensuring that important tasks are completed on time.

The ideal candidate should be comfortable coordinating with internal teams, clients, vendors, partners, and other external stakeholders. This role requires someone who is highly organized, persistent with follow-ups, positive at communication, and capable of keeping track of multiple activities simultaneously.

This is a coordination and execution-focused role. The person should not wait for instructions for every activity but should take ownership of follow-ups and ensure closure.

Key Responsibilities

1. Management Support
- Assist management with day-to-day administrative and coordination activities.
- Maintain a list of important tasks, commitments, and follow-ups.
- Follow up with relevant people to ensure tasks are completed within agreed timelines.
- Prepare daily/weekly status updates for management.
- Help schedule meetings,



calls, appointments, and internal discussions.
- Prepare meeting agendas, capture action items, and follow up on pending items.

2. Internal Coordination
- Coordinate with HR, Finance, Sales, Delivery, Marketing, IT, and other internal teams.
- Follow up on pending approvals, documents, reports, payments, deliverables, and other activities.
- Maintain an action tracker and regularly update task status.
- Identify delayed or pending activities and escalate them to management when required.
- Ensure commitments made by different teams are tracked through completion.

3. External Stakeholder Coordination
- Coordinate with clients, vendors, consultants, partners, service providers, and other external stakeholders.
- Follow up on documents, proposals, invoices, payments, appointments, meetings, and other pending activities.
- Communicate professionally through email, phone, WhatsApp, and other c

📌 Office Assistant (Hyderabad)
🏢 Dhruvsoft Services
📍 Hyderabad