Position: Banquet Coordinator

Department: Banquet Desk / Events & Catering

Hotel: Hotel Le Royal Park, Pondicherry

Reports To: Banquet Manager / F&B; Manager

Job Type: Full time

JOB SUMMARY

We are seeking an organized, detail-oriented Banquet Coordinator to join the Banquet Desk at Hotel Le Royal Park. The successful candidate will coordinate and execute all banquet and event operations, ensuring seamless planning, setup, service, and breakdown for weddings, corporate events, conferences, and special functions while delivering exceptional guest experiences.

KEY RESPONSIBILITIES

Event Planning & Coordination:
- Coordinate banquet events from initial inquiry to post-event follow-up
- Liaise with clients to understand event requirements, preferences, and expectations
- Prepare event orders, function sheets, and banquet event orders (BEOs)
- Coordinate with kitchen, service staff, setup crew, and other departments
- Schedule and confirm event details with clients prior to functions
- Conduct pre-event meetings with clients and internal teams

Event Setup & Execution:




- Supervise banquet setup according to event specifications (table arrangements, seating plans, decor, lighting, audio-visual equipment)
- Ensure proper setup of tables, chairs, linens, tableware, and centerpieces
- Coordinate with vendors for decorations, floral arrangements, and special equipment
- Monitor service during events and ensure timely food and beverage delivery
- Address any issues or client requests promptly during events
- Supervise banquet staff during events (servers, bartenders, setup crew)

Post-Event Duties:
- Oversee event breakdown and restoration of banquet spaces
- Conduct post-event inspections with clients
- Process client billing and coordinate with accounting department
- Document event feedback and compile post-event reports
- Follow up with clients for future event bookings

Administrative Tasks:
- Maintain banquet calendar and manage event scheduling
- Respond to client

📌 Banquet Coordinator (Puducherry)
🏢 HOTEL LE ROYAL PARK
📍 Puducherry