Were Hiring | Executive – Office Coordination & Follow-Up

UDS Architects LLP is an established Architecture & Interior Design firm looking for a responsible, proactive, and well-organized Executive to support the management office and Partners with daily coordination, task tracking, communication, follow-ups, and assigned work.

Location: Mumbai
Experience: 2–5 Years
Working Hours: 9:30 AM–6:30 PM
Working Days: Monday–Saturday | 4th Saturday Off
Reporting To: MDO
Employment Type: Full-Time

Key Responsibilities
- Follow up on tasks, deadlines, pending work, and commitments until closure
- Maintain daily and weekly task and follow-up trackers
- Coordinate with Architects, Interior Designers, Consultants, Vendors, Contractors, Clients, and Project Teams
- Track pending documents, information, quotations, approvals, and deliverables
- Coordinate meetings, appointments, schedules, site visits, and office activities
- Prepare daily/weekly status reports and highlight delays or critical matters




- Communicate management instructions and ensure timely execution
- Handle routine administrative and coordination responsibilities assigned by management

Candidate Requirements
- 2–5 years of experience in Office Coordination, Administration, Executive Assistance, or Project Coordination
- Excellent written and verbal English communication
- Robust follow-up, coordination, and organizational skills
- Proactive, confident, responsible, and detail-oriented
- Ability to manage multiple priorities and deadlines
- Good knowledge of MS Excel, Google Sheets, MS Office, Email, and WhatsApp
- Experience in Architecture, Interior Design, Construction, Real Estate, or project-based organizations is an advantage

If you are highly organized, proactive, and excellent at follow-ups, we’d love to hear from you

📌 Administration Executive (Mumbai)
🏢 UDS Architects
📍 Mumbai