Job Title: Executive Assistant to Director – Operations & Follow-ups

Location: Kolkata
Employment Type: Full-time
Working Days: Monday to Saturday

About the Role

We are looking for a highly dependable and execution-focused Executive Assistant to work directly with the Director of a manufacturing and trading business.

This is not primarily a calendar-management or desk-based secretarial role. The person will be responsible for following up with employees, factories, vendors and other stakeholders, ensuring that instructions are completed on time and giving the Director explicit status updates.

Key Responsibilities

- Record, assign and track tasks given by the Director.
- Follow up firmly with employees, department heads, vendors and service providers.
- Coordinate work across the head office, factory, shops and warehouses.
- Obtain daily progress updates and verify whether assigned work has actually been completed.
- Identify delays, excuses and bottlenecks and escalate them promptly.
- Prepare concise daily pending-task and completion reports.
- Coordinate meetings, calls, documents and occasional appointments.
- Accompany the Director for local visits and occasional outstation business travel when required.
- Maintain confidentiality regarding business, financial and employee matters.
- Handle miscellaneous operational work assigned by the Director.

Candidate Requirements

- Graduate with strong communication and follow-up skills.
- Minimum 2 years of relevant experience in executive assistance, operations coordination, administration or a similar role.




- Excellent command of WhatsApp, email, Excel and Google Sheets.
- Must be organised, assertive and comfortable following up repeatedly until work is completed.
- Must have excellent attendance, punctuality and personal discipline.
- Should be comfortable travelling within Kolkata between different business locations.
- Must be available for occasional domestic business travel.
- Hindi and English are essential; Bengali will be an advantage.
- Experience in a manufacturing, trading or owner-managed business will be preferred.

The Right Person

This position suits someone who:

- Takes ownership instead of merely forwarding messages.
- Can deal confidently with senior employees, factory staff and vendors.
- Remembers commitments and follows up without needing reminders.
- Communicates problems honestly and does not hide delays.
- Can work in a fast-moving environment where priorities may change.

Compensation

Salary will be based on experience, capability and current compensation.

Application Requirement

Please apply with your updated CV and answer the following:

- Where are you currently staying in Kolkata?
- What is your current and expected monthly salary?
- What is your notice period?
- Are you comfortable working Monday to Saturday?
- Are you comfortable travelling locally and occasionally outside Kolkata?
- Describe a role where you regularly followed up with multiple employees or vendors.

Pay: ₹12,601.50 - ₹45,957.90 per month

Benefits:

- Commuter assistance
- Provident Fund

Work Location: In person

📌 Executive Assistant (Kalimandir)
🏢 KK Umbrellas & Rainwear
📍 Kalimandir