The Accounts Manager will be responsible for maintaining accurate and up-to-date books of accounts for PaperClip's Finance and Supply Chain business segments.

The person will own the day-to-day accounting process from the point a transaction is initiated until it is correctly recorded, documented, reconciled and closed in Zoho.

The Accounts Manager will also act as the primary point of coordination between PaperClip's internal teams, external accounting/CA firm, auditors, customers, suppliers and other financial counterparties for accounting-related matters.

Key Responsibilities1. Billing & Invoicing

- Raise customer invoices for all Supply Chain transactions.
- Raise invoices, debit notes, credit notes and other relevant documents for Finance-related transactions and fees.
- Ensure invoices are raised accurately and on time based on approved commercial terms.
- Verify GST details, customer information, payment terms, PO references and transaction details before raising invoices.
- Maintain invoice numbering, documentation and supporting records.
- Track invoices from issuance through payment and closure.

2. Purchase Bills & Vendor Accounting

- Record all supplier/vendor bills in Zoho.
- Verify bills against purchase orders, transaction approvals, delivery documents and agreed commercial terms.
- Maintain proper vendor ledgers and supporting documentation.
- Coordinate with Supply Chain teams for discrepancies in quantity, pricing, taxes or documentation.
- Ensure all expenses and purchases are accounted for in the appropriate period.

3. Payment Scheduling & Accounts Payable

- Prepare and maintain a daily/weekly payment schedule.
- Track due dates for supplier payments, operating expenses, professional fees and other company obligations.
- Prepare payment proposals for management approval.
- Ensure approved payments are processed within agreed timelines.
- Update payment status in Zoho after completion.
- Maintain visibility of upcoming financial obligations and alert management to critical payments.

4. Accounts Receivable & Collections Tracking

- Maintain customer outstanding statements.
- Track invoice due dates and collections.
- Follow up internally with the relevant business teams for overdue receivables.
- Record collections against the correct invoices.
- Reconcile customer accounts and resolve differences.
- Prepare ageing reports for management.

5. Voucher Preparation

Prepare and maintain all accounting vouchers, including:

- Payment vouchers
- Receipt vouchers
- Journal vouchers
- Contra vouchers
- Purchase vouchers
- Sales vouchers
- Debit notes
- Credit notes
- Expense vouchers

Every transaction should have adequate supporting documentation and approval before being entered into the accounting system.

6. Zoho Accounting & Bookkeeping





The Accounts Manager will be responsible for ensuring that all financial transactions are correctly and promptly recorded in Zoho.

This will include:

- Sales invoices
- Purchase bills
- Customer receipts
- Vendor payments
- Bank transactions
- Employee expenses
- Advances
- Loans and borrowings
- Interest and financing-related transactions
- Qualified expenses
- Statutory payments
- Journal entries
- Credit/debit notes
- Other income and expenses

The objective is to ensure that the books in Zoho remain complete, accurate and current at all times.

7. Finance Business Segment Accounting

Maintain separate and accurate accounting records for PaperClip's Finance business, including, wherever applicable:

- Financing fees
- Platform fees
- Loan aggregation income
- Disbursal commissions
- Interest/spread-related income
- Lender-related transactions
- Financing-related expenses
- Customer collections
- Partner/lender settlements
- Receivables and payables arising from financing transactions

The Accounts Manager should ensure that Finance transactions are appropriately classified and can be separately reported to management.

8. Supply Chain Business Accounting

Own accounting for the company's Supply Chain/Commerce transactions, including:

- Purchase of goods
- Sale of goods
- Supplier invoices
- Customer invoices
- Freight/logistics expenses
- Advances to suppliers
- Customer advances
- Trade receivables
- Trade payables
- Debit/credit notes
- Commercial adjustments
- Transaction-level profitability information

The Accounts Manager will work closely with the Supply Chain team to ensure that every commercial transaction is completely reflected in the books.

9. Bank Reconciliation

- Record bank transactions regularly.
- Perform bank reconciliations for all company accounts.
- Identify unmatched transactions and resolve discrepancies.
- Ensure receipts and payments are mapped against the appropriate customer/vendor/invoice.
- Maintain reconciliation between bank statements and Zoho.

10. External Accountant / CA Coordination

The Accounts Manager will be the primary internal point of contact for PaperClip's external accounting and CA vendors.

Responsibilities will include:

- Providing accounting data and documents.
- Responding to queries from the external accounting team.
- Sharing invoices, vouchers, bank statements and reconciliations.
- Coordinating statutory accounting requirements.




- Ensuring requested information is submitted within agreed timelines.
- Reviewing entries or adjustments suggested by the external accountants.
- Ensuring final adjustments are correctly incorporated into Zoho.

11. Audit Coordination

The Accounts Manager will coordinate with statutory auditors, internal auditors and other external reviewers.

Responsibilities include:

- Preparing audit schedules.
- Providing supporting documents.
- Responding to audit queries.
- Preparing customer/vendor confirmations where required.
- Providing bank, receivable, payable and expense reconciliations.
- Maintaining an organised audit trail.
- Tracking open audit observations until closure.
- Coordinating with external accountants for audit adjustments.

12. Statutory & Compliance Support

Working with PaperClip's external CA/accounting partners, the Accounts Manager will maintain the records required for:

- GST
- TDS
- Income-tax-related accounting
- Payroll-related statutory entries
- Vendor/customer reconciliations
- ROC and audit requirements, where applicable

The person will ensure that the underlying accounting data and documentation required for statutory filings is accurate and available on time.

Monthly Closing Responsibilities

At the end of every month, the Accounts Manager will ensure:

- All sales invoices have been raised.
- All supplier bills have been recorded.
- All bank accounts are reconciled.
- Customer receipts are allocated.
- Vendor payments are allocated.
- Outstanding receivables are reviewed.
- Outstanding payables are reviewed.
- Expenses and accruals are recorded.
- Finance transactions are reconciled.
- Supply Chain transactions are reconciled.
- Required journal entries are posted.
- Supporting documents are complete.
- Zoho books are ready for review by management/external accountants.

Management Reporting

The Accounts Manager should periodically provide management with:

- Customer outstanding report
- Vendor payable report
- Receivables ageing
- Payables ageing
- Upcoming payment schedule
- Collections received
- Bank balances
- Monthly sales and purchase summary
- Finance segment income/expense summary
- Supply Chain segment transaction summary
- Exceptions and reconciliation issues

Documentation & Controls

The Accounts Manager will be expected to maintain a strong documentation culture.

Every material transaction should be traceable through:

Commercial Approval → Invoice/Bill → Supporting Documents → Payment/Receipt → Accounting Entry → Reconciliation

No financial transaction should remain outside the accounting system or without appropriate supporting documentation

Pay: ₹17,000.00 - ₹27,000.00 per month

Benefits:

- Flexible schedule

Work Location: In person

📌 Account Manager (India)
🏢 PaperClip
📍 India