. Attendance, Salary & Payroll Management

■ Prepare and maintain daily attendance records for all manpower categories (Labour/Workers, Vendor

Manpower, Engineering Crew, Administrative Staff) at the Pipavav site

■ Maintain leave, absence, overtime, and holiday records

■ Verify attendance with respective department heads

■ Prepare one consolidated monthly salary sheet for the entire site

■ Maintain salary advances, deductions, PF, ESIC, Professional Tax, and other payroll data

■ Verify salary data before submission to Head Office and ensure timely submission

■ Ensure payroll records match attendance records

2. CLMS Portal Management & Compliance

■ Maintain and update all manpower records in the CLMS Portal, including daily attendance uploads

■ Ensure CLMS attendance matches company attendance and salary records

■ Maintain contractor-wise and department-wise manpower records

■ Coordinate with HR, Labour Supervisors, and the Project Finance Analyst for reconciliation

■ Upload and maintain statutory labour documents and onboarding/offboarding records

■ Maintain documentation for client audits and statutory inspections

■ Verify contractor-wise manpower deployment before submission

■ Maintain complete compliance records (Aadhaar, PAN, Bank Details, ESIC, PF/UAN, Medical Fitness

Certificate, Police Verification, Labour Licence documents, and other client-requested documents)

■ Resolve CLMS discrepancies with client representatives

■ Ensure full reconciliation between CLMS records, attendance, and payroll

3. Daily Expense Management

■ Maintain day-to-day expense records for the Pipavav site, collecting supporting documents from the

Procurement Engineer and Project Coordinator

■ Maintain records of purchase bills, cash expenses, vendor bills (rent, food, accommodation, and other site

expenses), material purchases, labour and transportation costs, food and accommodation, fuel, equipment,

miscellaneous, and petty cash expenses





■ Ensure every expense entry includes invoice/bill, approval, vendor name, cost head, date, GST details

(where applicable), payment mode, and supporting documents

4. Asset Expense Management

■ Maintain an asset-wise expense register for all company vehicles (cars and bikes) deployed at the site

■ Track fuel consumption, fuel cost, kilometer readings, average mileage, repair and maintenance, service

costs, insurance, PUC, tyre/battery replacement, and other running expenses

5. ROB (Running Operating Budget) Register

■ Maintain daily ROB records, including opening balance, fuel issued and consumed, closing balance, and

average fuel consumption

■ Ensure supporting bills, monthly reconciliation, and physical verification are maintained

6. Documentation Control

■ Maintain complete filing for attendance registers, salary records, CLMS documents, expense vouchers,

purchase and vendor bills, fuel bills, asset register, petty cash register, advance register, payment supports,

material receipts, delivery challans, and purchase orders

■ Ensure all documents are properly numbered, indexed, and filed for audit purposes

7. Vendor & Procurement Coordination

■ Coordinate with Procurement and Site Engineers for material receipts, vendor bills, purchase orders, delivery

challans, goods receipt confirmation, and material consumption details

■ Coordinate regularly with the Procurement Engineer and Project Coordinator

■ Ensure no invoice or payment is delayed due to incomplete documentation

REPORTING REQUIREMENTS

Daily Expense Report,



Cash Utilization Report, Fuel Consumption Report, Attendance

Report, CLMS Status Report, Pending Bills List, Petty Cash Summary

Weekly Expense Summary, Asset Running Cost Report, Pending Vendor Bills, Attendance

Summary, CLMS Reconciliation Report

Monthly Consolidated Salary Sheet, Expense Register, Asset Cost Summary, Vendor

Outstanding Report, Fuel Consumption Report, Budget vs Actual Expense Report,

Monthly MIS for Finance, CLMS Compliance Report, Payroll Reconciliation Report

SITE & GENERAL REQUIREMENTS

■ Site Conduct: Must adhere to HSE and site rules during all shipyard visits

■ Regulatory Compliance: Responsible for maintaining administrative records in compliance with statutory

requirements

■ Confidentiality: Must handle vendor, client, and project documentation professionally and confidentially

■ On-Site Presence: This role involves regular field presence within the shipyard for coordination and

monitoring

■ All operational/site visits shall occur only under company authorization and supervision

CANDIDATE PROFILE & ELIGIBILITY

■ Educational qualifications and certifications relevant to Accounts/Finance (subject to verification
Educational qualifications and certifications relevant to Accounts/Finance (subject to verification)

■ Prior exposure to attendance, payroll, or site-based accounts administration is preferred

■ Working knowledge of MS Excel and comfort with portal-based data entry/compliance systems (e.g. CLMS)

■ Willingness to be based in office at Pipavav with regular field presence at the shipyard

■ Subject to successful background verification, reference checks, medical fitness certificate, and

Pay: ₹20,000.00 - ₹25,000.00 per month

Application Question(s):

- What is your current CTC ?
- What is your expected CTC ?
- Are you willing to relocate ?
- What is your notice period ?

Work Location: In person

📌 Account Executive (Amreli)
🏢 Maya Marine and Logistics
📍 Amreli