Company Secretary & Administration Manager

Location: Mumbai
Salary: ₹30,000–₹50,000 per month
Experience: 2–5 years
Employment Type: Full time
Reporting To: Directors

About the Role

We are looking for a trustworthy, organised and proactive Company Secretary & Administration Manager to manage the company's corporate compliance, administration, documentation, contracts, payments, HR coordination and Directors' office.

The ideal candidate should be someone the Directors can fully rely on to manage day-to-day administrative matters, maintain records, follow up on important tasks and ensure nothing is missed.

Key Responsibilities

1. Company Secretarial & Compliance

- Manage day-to-day Company Secretarial and statutory compliance.
- Maintain statutory registers, corporate records and resolutions.
- Prepare Minutes of Board, shareholder and other company meetings.
- Prepare notices, agendas and supporting documents for meetings.
- Maintain proper records of all meetings and decisions.
- Track compliance deadlines and ensure timely completion.

2. Contracts & Documentation

- Maintain and track all company agreements and contracts.
- Coordinate contracts for talent, artists, employees, vendors, production and brand partnerships.
- Track renewals, obligations, payments and expiry dates.
- Maintain organised digital and physical records of important documents.

3. Administration & Directors' Office

- Manage the company's overall administration and documentation.
- Maintain trackers for important tasks, deadlines, payments and follow-ups.
- Coordinate meetings, agendas and action points for Directors.
- Follow up with employees, vendors, consultants and external professionals.
- Ensure instructions given by Directors are followed through to completion.
- Prepare reports, documents and presentations as required.
- Assist Directors with special projects and business initiatives.

4.



Payments & Financial Administration

- Maintain payment schedules and payment trackers.
- Track vendor, production, talent, employee and recurring payments.
- Coordinate payment approvals with Directors.
- Follow up on outstanding payments and invoices.
- Coordinate with accounts/CA regarding invoices, TDS and financial documentation.
- Maintain records of company expenses and financial commitments.

5. HR & Employee Administration

- Support recruitment, interviews and hiring.
- Coordinate onboarding and employee documentation.
- Maintain employee records and employment agreements.
- Manage basic HR administration, attendance and leave records.
- Assist with employee exits and documentation.

6. Media & Production Administration

- Maintain records of ongoing productions and projects.
- Coordinate production paperwork, vendor documentation and invoices.
- Track production-related contracts, payments and deliverables.
- Maintain records relating to artists, talent, vendors and production partners.

Who We Are Looking For

The most important quality for this role is trust and integrity.

We are looking for someone who is:

- Highly trustworthy and discreet
- Extremely organised and detail-oriented
- Responsible and dependable
- Proactive and able to work independently
- Strong at follow-ups and execution
- Comfortable handling confidential information
- Comfortable working directly with Directors
- Capable of managing multiple responsibilities simultaneously




- Mature and professional in handling sensitive matters
- Someone who takes complete ownership of their responsibilities

Qualifications & Experience

- Qualified Company Secretary preferred.
- CS Executive candidates with relevant experience may be considered.
- Bachelor's degree in Commerce, Business, Law or related field.
- 2–5 years of relevant experience.
- Experience in media, entertainment, production, talent management, advertising or creative businesses is an advantage.

Skills Required

- Company Secretarial & statutory compliance
- Minutes and meeting documentation
- Administration & coordination
- Contract management
- Payment tracking
- HR administration
- Documentation and record management
- MS Excel / Google Sheets
- Strong communication and follow-up skills
- Confidentiality and discretion

Compensation

₹30,000–₹50,000 per month, depending on experience, qualifications and suitability.

Why Join Us?

- Work directly with the Directors.
- Take ownership of the company's administration and corporate processes.
- Gain exposure to the media, entertainment, content and talent industry.
- Work across multiple functions of a growing organisation.
- Opportunity for long-term growth and increased responsibility.

Pay: ₹20,000.00 - ₹50,000.00 per month

Advantages:

- Cell phone reimbursement
- Paid sick time

Application Question(s):

- Have you previously worked directly with Directors, Founders or Senior Management?
- Do you have experience preparing Minutes of Board Meetings, shareholder meetings or management meetings?
- Do you have experience managing general office/company administration in addition to Company Secretarial work?
- Do you have experience maintaining payment schedules, tracking outstanding payments and coordinating with accounts?

Work Location: In person

📌 Company Secretary (India)
🏢 Samarya Creation Global
📍 India