JOB RESPONSIBILITIES: BILLING EXECUTIVE

Invoice Processing:

⁠ ⁠Generate and issue accurate invoices for car reservations, rentals, and services used by employees or clients.

⁠ ⁠Review and validate all billing details such as trip dates, mileage, fuel usage, tolls, and other related expenses.

⁠ ⁠Ensure invoices are sent to the appropriate departments, clients, or vendors on time.

Expense Tracking:

⁠ ⁠Maintain detailed records of all corporate car-related expenses, including fuel costs, maintenance, and driver fees.

⁠ ⁠Track trip expenses and verify that all costs align with the approved budget or service agreements.

⁠ ⁠Reconcile monthly transportation expenses with financial reports.

Payment Coordination:

⁠ ⁠Ensure timely collection of payments from internal departments or external clients.

⁠ ⁠Manage payment schedules for vendors and service providers, ensuring they are paid promptly.

⁠ ⁠Monitor outstanding invoices and follow up on overdue payments to avoid any discrepancies.

Vendor and Service Provider Relations:

⁠ ⁠Coordinate with external car rental agencies, chauffeur services, and other vendors regarding billing and payment terms.

⁠ ⁠Verify that vendor invoices match the agreed-upon service rates and terms before processing payments.

⁠ ⁠Handle any discrepancies or disputes regarding billing with vendors or internal departments.

Budget Management:

⁠ ⁠Assist in preparing and managing the transportation budget, ensuring that all expenditures are tracked and controlled.

⁠ ⁠Provide regular updates to management on transportation costs and suggest cost-saving measures where possible.

⁠ ⁠Analyse spending trends and identify areas where expenses can be optimized.

Financial Reporting:





⁠ ⁠Prepare detailed reports on transportation-related billing and expenses for internal audits or management review.

⁠ ⁠Maintain accurate records of invoices, payments, and financial transactions related to corporate car services.

⁠ ⁠Provide summaries of transportation costs for budgeting and forecasting purposes.

Compliance and Documentation:

⁠ ⁠Ensure compliance with company financial policies and procedures regarding billing, invoicing, and expense management.

⁠ ⁠Maintain organized and up-to-date records of all billing transactions, contracts, and agreements.

⁠ ⁠Ensure all documentation complies with legal requirements and financial standards.

Auditing and Reconciliation:

⁠ ⁠Conduct regular audits of billing and payment records to ensure accuracy and completeness.

⁠ ⁠Reconcile payments received with invoices issued to ensure that there are no discrepancies.

⁠ ⁠Investigate and resolve any billing errors or disputes that arise during the reconciliation process.

⁠ ⁠Client and Internal Support:

⁠ ⁠Provide support to clients and internal departments regarding billing inquiries, payment statuses, and invoice clarifications.

⁠ ⁠Assist in resolving any issues related to car service billing, including complaints or misunderstandings.

⁠ ⁠Ensure transparency and transparent communication about billing processes with all stakeholders.

System Management:

⁠ ⁠Use billing software or accounting systems to generate invoices, track payments, and manage records.

⁠ ⁠Ensure the billing system is updated with accurate information, including rates, services used, and client details.

⁠ ⁠Suggest improvements or upgrades to the billing system for efficiency and accuracy.

Pay: ₹18,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Billing Executive (Chandigarh)
🏢 Travel Karmaa
📍 Chandigarh