Position Description:

We are seeking a detail-oriented Commercial and Office Administrator to support India operations based in Mumbai.

Key Responsibilities:

- Assist the Regional HR team in various administrative tasks and projects.
- Assist Managing Director/Regional Commercial/Sales Manager in meeting management, reports monitoring, records maintenance and administrative tasks for the team.
- Manage post Purchase order related Activities as per assigned SOP to ensure Quarterly and Yearly Revenue targets are met.

Job Descriptions

- Maintain and update regional sales pipeline, customer information via CRM/database.
- Prepare and update routine and ad hoc sales reports, pricing, contracts, forecast reports, budget, business plans and presentations etc.
- Assist with the creation and distribution of sales and marketing collaterals, such as company/product catalogues, flyers, email campaigns.
- Monitor and follow-up the order payment.
- Assist sales and marketing events and materials, such as scheduling meetings, managing event calendars, trade shows, trainings, seminars, conferences and corporate gifts.
- Answer and streamline incoming Commercial inquiries.
- Provide on-time and accurate sales details and forecast data for monthly, quarterly and yearly sales reporting for HQs and consolidate all reports for Commercial Finance team on a regular basis.
- Managing full Post PO activities i.e., from receiving incoming PO to shipment.




- Undertake other ad-hoc duties as assigned by management.

Job Requirements

- Diploma/Degree in Business Administration/Management, Marketing or related Discipline.
- Min 5 years of relevant sales/marketing admin experience in similar capacity.
- Proficient in Microsoft Office (Including Pivot Table & VLOOKUP)
- Knowledgeable on different payment terms are highly recommended.
- Knowledgeable to handle POST-PO related activities for shipment is a plus.
- Familiarity with Salesforce is a plus.
- Possess a “can do” attitude and able to communicate with various stakeholders effectively.
- Agile with growth mindset and a fast learner with robust business sense.
- Comfortable working independently in a lean, remote working environment with limited local support; able to take ownership of issues, coordinate effectively with different stakeholders, and follow matters through to completion without requiring close supervision.
- Ability to operate at high degree of flexibility and multitask.
- Proficiency in English and Hindi, with excellent written and verbal communication skills in both languages as you will be working with both English and Hindi speaking stakeholders.
- Ready for occasional travel to different Rigaku offices.

Pay: ₹70,000.00 - ₹80,000.00 per month

Work Location: Hybrid remote in Mumbai, Maharashtra

📌 Commercial Specialist Cum Office Administrator (India)
🏢 Rigaku India Private
📍 India