Job Description

REPONSIBILITIES:

- Invoice Processing- Receive, review, and process vendor invoices accurately and in a timely manner.
- Verify supporting documentation, approvals, and account coding for completeness and compliance.
- Perform 2-way and 3-way matching of invoices with purchase orders and goods receipts.
- Investigate and resolve invoice discrepancies by coordinating with vendors and internal departments.
- Post approved invoices into the accounting/ERP system (e.g., SAP, Oracle, NetSuite).
- Vendor Master Management- Create, update, and maintain accurate vendor master records in accordance with internal policies.
- Validate vendor tax IDs, bank details, and supporting documentation to prevent duplicate or fraudulent records.
- Coordinate with multiple teams & business for vendor onboarding and maintenance.
- Periodically audit and cleanse vendor data to ensure accuracy and compliance.
- Payments Processing- Prepare payment runs for vendor invoices and employee reimbursements in accordance with payment terms.
- Reconcile payment batches with accounting records and bank statements.
- Ensure payments are made in line with company policy, cash flow planning, and statutory requirements.
- Maintain proper documentation and audit trail for all disbursements.
- Monitor unprocessed payments, returned transactions, or duplicate payments and take corrective action.
- Travel & Expense (T&E;) Claims- Review and audit employee T&E; claims for accuracy, policy compliance, and required approvals.
- Process timely reimbursements for approved claims.
- Educate employees on T&E; policies and system procedures.
- Identify policy violations or duplicate submissions and follow up for resolution.
- Reporting & Compliance- Support month-end and year-end closing activities, including accruals, vendor reconciliations, and reporting.




- Prepare AP aging reports, payment forecasts, and other relevant analyses.
- Ensure compliance with accounting standards, internal controls, and statutory regulations.
- Assist internal and external auditors by providing required documentation and explanations.
- Timeliness and accuracy of invoice and payment proposal.
- Compliance with internal policies and audit requirements.
- Vendor and employee satisfaction levels.
- Reduction in pending payables, duplicate payments, and processing errors.

Profile :

- AP Team Member (2–3+ Years of Experience).
- Perform day-to-day invoice entry, payment processing, and T&E; claim handling.
- Reconcile vendor accounts and assist in resolving payment discrepancies.
- Support data maintenance in vendor master files and ensure documentation accuracy.
- Generate standard reports and assist in month-end close activities.
- Escalate issues and seek guidance from senior team members when required.
- Review and approve AP transactions processed by Analysts.
- Handle complex vendor reconciliations, high-volume accounts, and escalations.
- Support process improvement, automation, and system enhancement initiatives.
- Coordinate with Procurement, Treasury, and Finance teams for issue resolution.
- Train and mentor junior AP staff on systems and procedures.
- Manage the Accounts Payable team to ensure accurate and timely processing of all AP activities.
- Ensure compliance with company policies and tax regulations
- Monitor KPIs such as invoice turnaround time, on-time payment rate, and GR/IR aging.
- Drive process improvements, automation initiatives, and internal control enhancements.
- Partner with Finance leadership, Procurement, and business units to optimize working capital.
- Supervise team performance, conduct reviews, and foster a culture of accountability and excellence.

📌 Contract Employee (Pune)
🏢 Wns Global Services
📍 Pune