We are looking for a Service Head to manage the day-to-day legal service operations of the firm.
The candidate will be responsible for handling client files, maintaining legal documentation, tracking hearings and matters, preparing reports, coordinating with advocates/team members, and ensuring that every legal matter is properly documented and updated.
This is an operations and service-management role requiring excellent organization, English typing, documentation, reporting, and follow-up skills.
Key Responsibilities1. Legal File Management
The Service Head will be responsible for maintaining and managing all client files.
Responsibilities include:
Opening and maintaining client matter files.
Maintaining physical and digital files.
Organizing documents matter-wise.
Ensuring all required documents are available in the file.
Maintaining proper file naming and folder structures.
Updating files whenever current documents are received.
Maintaining confidentiality of client information.
Ensuring files are properly handed over between team members.
Hearing & Matter Management
The candidate will maintain records of all ongoing legal matters.
Responsibilities include:
Maintaining hearing dates.
Preparing daily/weekly hearing lists.
Updating hearing status after every hearing.
Recording the next date of hearing.
Maintaining matter-wise status.
Tracking pending actions in each matter.
Coordinating with advocates regarding hearing updates.
Ensuring significant deadlines and dates are not missed.
Preparing reports of upcoming hearings and pending matters.
Legal Documentation
The Service Head will coordinate and maintain documentation relating to legal matters.