Job Description – Admin Executive

Designation: Admin Executive
Department: Administration
Location: Pune
Experience: 2–5 Years
Employment Type: Full-Time
Reporting To: HR & Admin Manager

Job Summary

We are looking for a responsible and organized Admin Executive to manage day-to-day administrative activities, office facilities, vendor coordination, employee support, and general office operations.

Key Responsibilities
Manage daily office administration and ensure smooth functioning of office facilities.
Handle housekeeping, security, pantry, maintenance, and other facility-related activities.
Coordinate with vendors and service providers for office requirements and maintenance.
Maintain records of office assets, stationery, consumables, and other administrative materials.
Monitor office supplies and ensure timely purchase/replenishment.
Coordinate for repairs and maintenance of office infrastructure, furniture, electrical equipment, AC, etc.
Manage courier, dispatch, inward/outward documents and office correspondence.




Maintain attendance/support records related to security, housekeeping, drivers, and other support staff.
Arrange meeting rooms, refreshments, transportation, and other requirements for meetings and visitors.
Support HR in employee engagement activities, events, celebrations, and office arrangements.
Maintain administrative bills, invoices, quotations, purchase orders, and vendor documents.
Ensure proper documentation and filing of administrative records.
Coordinate with management and different departments for administrative requirements.
Ensure compliance with company administrative policies and safety requirements.
Handle any other administrative responsibilities assigned by the management.

Required Skills
Positive communication and interpersonal skills.
Valuable knowledge of MS Excel, MS Word, and Outlook.
Strong vendor coordination and negotiation skills.
Positive organizational and time-management skills.
Ability to

📌 Admin Executive Pune (India)
🏢 Span Pumps
📍 India