Job Description – Administration Executive

Location: Head Office, Chandigarh
Salary: ₹30,000 per month
Job Type: Full time | Desk Job
Experience: 3–6 years preferred
Reporting To: Management / Administration Head

Job Purpose

We are looking for a responsible, organised and mature Administration Executive to manage the day-to-day administrative activities of our Chandigarh Head Office. The role will primarily involve office coordination, documentation, scheduling, vendor coordination and supporting management with smooth administrative operations.

Key Roles & Responsibilities1. Office Administration
Manage the day-to-day administrative functioning of the head office.
Ensure the office is well organised, clean and properly maintained.
Coordinate with housekeeping, security, maintenance and other support staff.
Maintain office supplies, stationery and other administrative requirements.
Coordinate repairs, maintenance and service requirements.
Management Support
Assist management with day-to-day administrative requirements.
Maintain calendars,



appointments and meeting schedules.
Coordinate internal and external meetings.
Prepare meeting rooms and ensure all necessary arrangements are in place.
Handle routine correspondence and administrative communication.
Documentation & Records
Maintain significant office records, files and documents.
Ensure proper filing of invoices, bills, agreements and administrative documents.
Maintain employee-related administrative records where required.
Prepare basic reports, MIS and administrative statements.
Vendor & Service Coordination
Coordinate with office vendors and service providers.
Obtain quotations when required and follow up for timely completion of work.
Track office-related expenses and bills.
Ensure timely renewal of AMC, maintenance contracts, subscriptions and other office services.
Travel & Meeting Coordination
Assist with travel arrangements for management and employee

📌 Administration Executive Chandigarh (India)
🏢 Samrat HPL
📍 India