Key Responsibilities
Procurement & Material Planning
Procure APIs, excipients, raw materials, primary & secondary packaging materials as per approved requirements.
Review purchase requisitions and material requirements in coordination with PPIC, Production, Warehouse, QA/QC and Finance.
Ensure timely placement and follow-up of purchase orders to avoid production delays or material shortages.
Monitor open POs, committed deliveries and pending supplies.
Vendor Management
Identify and develop reliable vendors for RM, PM, APIs, excipients and other requirements.
Obtain quotations, prepare comparative statements and negotiate price, payment terms, MOQ and delivery timelines.
Coordinate with QA/QC for vendor approval, qualification and required documentation.
Monitor vendor performance on quality, cost and delivery.
Purchase Operations
Prepare and release purchase orders as per approved processes.
Follow up with vendors for order confirmation, dispatch and delivery.
Coordinate with Warehouse for receipt of materials and resolve shortages,
discrepancies or delivery issues.
Coordinate with Finance for invoice, payment and vendor-related issues.
Maintain purchase records, quotations, comparative statements, POs and vendor documentation.
Cost & Commercial Management
Negotiate competitive prices and commercial terms with suppliers.
Track market trends and price fluctuations for key pharmaceutical materials.
Identify alternate sources and prospects for cost optimization.
Support annual rate contracts and price agreements wherever applicable.
GMP & Compliance
Ensure procurement activities are carried out in accordance with GMP, company SOPs and approved vendor requirements.
Ensure procurement is made only from approved/qualified sources.
Maintain proper documentation and traceability of procurement transactions.
Support internal, customer and regulatory audits with relevant purchase/vendor records.
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