Role & responsibilities
Provide complete administrative and executive support to the Director.
Manage the Director's daily calendar, appointments, meetings, and travel schedules.
Coordinate meetings with clients, vendors, business partners, and internal departments.
Prepare meeting agendas, MOM (Minutes of Meeting), presentations, reports, and business correspondence.
Screen phone calls, emails, and other communications on behalf of the Director.
Draft qualified emails, letters, presentations, and official documents.
Follow up with different departments regarding pending tasks and ensure timely completion.
Coordinate with Sales, Marketing, Operations, Finance, HR, Production, and Purchase departments.
Maintain confidential records, agreements, contracts, and significant documents.
Organize business travel, hotel bookings, transport arrangements, and expense reports.
Prepare MIS reports, dashboards, trackers, and management reports.
Monitor action items and ensure timely follow-up with stakeholders.
Handle visitor management and coordinate executive meetings.




Assist in preparing board meeting documents and management presentations.
Maintain digital and physical filing systems.
Support the Director in strategic planning and daily operational activities.
Coordinate with external agencies, government offices, and service providers whenever required.
Ensure effective communication across departments.
Handle confidential business information with complete professionalism.
Perform additional executive assignments as directed by the management.

Preferred candidate profile
Graduate in Business Administration, Commerce, Management, or any relevant discipline.
MBA will be an added advantage.
Minimum 2 years of experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or Executive Secretary.
Excellent verbal and written communication skills in English.
Robust organizational and planning abilities.
Prof

📌 Executive Assistant To Managing Director Ahmedabad
🏢 Bhakti Management Services
📍 Ahmedabad