Role: Purchase and Administration Specialist

Location: Kolkata

Experience: 3 - 7 Years

Education:
Minimum 15 years of regular, full time education (10 + 2 + 3).
Bachelor's/masters in finance & accounting or equivalent

Job Role

The Administration Specialist is responsible for delivering accurate and timely transactional support for Purchasing & Admin related financial and administrative processes. This role focuses on P2P processing, Purchasing, supplier maintenance, invoice receipting, and reporting, ensuring all Purchasing & Admin (AP / Receipting) transactions are compliant, welldocumented, and processed within agreed SLAs.

Skills:
Demonstrated experience in high-volume transactional processing (AP, P2P, procurement, accounts processing or similar).
Understanding of basic P2P (purchasing, receipting) and accounting concepts (journals, accruals, GRNI etc.).
Excellent verbal and written communication skills.
Solid attention to detail, accuracy and documentation habits.




Intermediate MS Excel skills and experience working with workflow/document management systems, with proficiency in broader MS Office Suite (SharePoint, Word, PowerPoint etc.).
Experience working with offshore/remote teams or in a shared service workplace
Experience with Purchasing & Admin Management (AP / Receipting) systems (e.g., ERP, SAP, Oracle JD).
Knowledge of Industry and compliance documentation.
Familiarity with Power BI and reporting tools.

Responsibilities:
Create purchase orders from email requests, ensuring compliant coding and approvals.
Manage purchase order requests.
Receipt invoices and consolidated/bulk invoices using Kofax / Speedscan.
Monitor open purchase orders and GRNI reports; follow up with suppliers for invoices or documentation.
Process AP queries including but not limited to - chasing overdue payments, resolving missed invoices, completing statement checks, and addressing stop-credit issues.
Maintain supplier master data, includin

📌 Purchase And Administration Specialist Kolkata
🏢 INTEGRATED PERSONNEL SERVICES
📍 Kolkata