Job Description – Admin ExecutivePosition

Admin Executive – Billing, Ticket Booking & Vendor Management

Job Summary

We are looking for a proactive and detail-oriented Admin Executive to manage administrative operations, including bill/invoice generation, travel ticket booking, vendor coordination, documentation, and payment follow-ups. The candidate will be responsible for ensuring smooth day-to-day administrative activities and maintaining accurate records.

Key Responsibilities1. Bill Generation & Documentation
Generate and process bills, invoices, receipts, and other financial documents accurately.
Verify billing details, rates, taxes, quantities, and supporting documents.
Maintain proper records of invoices, bills, purchase documents, and payment details.
Coordinate with the Accounts team for invoice submission, verification, and payment processing.
Follow up on pending bills, approvals, and payment-related matters.
Prepare regular billing and administrative reports using MS Excel.
Ticket Booking & Travel Coordination
Handle flight, train, bus, hotel,



and other travel bookings as per company requirements.
Coordinate travel arrangements for employees, management, clients, and visitors.
Manage ticket confirmations, cancellations, rescheduling, and refunds.
Maintain records of tickets, travel itineraries, invoices, and related documents.
Ensure bookings are made within approved budgets and company travel policies.
Coordinate with travel agencies and booking vendors for travel requirements.
Vendor Management
Identify, coordinate, and maintain relationships with vendors and service providers.
Obtain quotations and compare prices, service terms, and delivery timelines.
Coordinate with vendors for office supplies, travel bookings, maintenance, housekeeping, courier, and other administrative services.
Maintain an updated vendor database, including contact details, agreements, quotations, and payment information.
Monitor vendo

📌 Admin Executive Thiruvanmiyur
🏢 CASAGRAND INTERNATIONAL SCHOOL, THIRUVANMIYUR
📍 Thiruvanmiyur