Fleet Management
Monitor the daily availability and operational status of all trucks.
Maintain updated records of all company and attached vehicles.
Coordinate with the Operations Team for vehicle deployment and availability.
Track vehicles under maintenance, breakdown, or awaiting repair.
Ensure maximum vehicle utilization and minimum idle time.
Maintain daily fleet status reports.
Preventive Maintenance
Prepare and maintain vehicle-wise preventive maintenance schedules.
Track servicing based on kilometres, engine hours, or scheduled intervals.
Ensure timely servicing of trucks and trailers.
Follow up with drivers and workshops for vehicles due for maintenance.
Monitor recurring vehicle problems and coordinate corrective action.
Breakdown Management
Coordinate immediate action in case of vehicle breakdowns.
Communicate with drivers, mechanics, workshops, and service centres.
Arrange roadside assistance and emergency repairs when required.
Track breakdown resolution until the vehicle is back in operation.
Maintain a breakdown register with the reason, repair details, cost, and downtime.
Workshop Coordination
Coordinate with internal and external workshops for vehicle repairs.
Raise maintenance/repair requirements and follow up on pending jobs.
Check repair progress and expected vehicle release time.
Ensure vehicles are properly inspected before being released from the workshop.
Verify that the actual repair work matches the work order.
Spare Parts & Inventory
Coordinate the requirement and availability of spare parts.
Maintain records of spare parts issued and consumed.
Coordinate with the Stores/Purchase Department for timely procurement.
Monitor rapid-moving and critical spare parts.
Avoid unnecessary replacement and wastage of parts.
Tyre Management
Monitor tyre condition, pressure, tread depth, and wear.
Maintain vehicle-wise tyre records.
Track tyre rotation, replacement, repair, and r