Company Secretary & Legal Counsel, Navi Mumbai

Role and Responsibilities:

A. Corporate Secretarial & Governance
Act as Company Secretary under the Companies Act, 2013.
Ensure compliance with Companies Act, MCA, FEMA and Secretarial standards including relevant filings, ROC documentation and statutory disclosures
Manage Board and Shareholder governance processes including Board meetings, Committee meetings, AGM/EGM, Board notes, agenda and minutes; Liaise with RTA
Manage the issuance and transfer of shares, ESOPs, debentures, and any other securities
Maintain statutory registers and corporate records, and ensure audit closures
Coordinate offshore subsidiary governance in partnership with local counsel in respective jurisdictions
Advise on cross-border regulatory requirements for subsidiaries with requisite compliances.

B. Legal Documentation & Contract Management
Draft vet and negotiate Commercial, Technology, Licensing, NDAs, Supply agreements, Service contracts




Establish standard templates for contracts; negotiate and close deviations within approved risk parameters.
Build and maintain a contract management repository; implement a contract lifecycle management (CLM) system or tracker for renewal, obligation monitoring, and escalation.
Advise on IP matters: trademark registrations, licensing, IP protection strategies across jurisdictions relevant to the group's operations.

C. Investor & Strategic Transaction Support
Support management in Shareholder agreements, Investment documentation, ESOP structuring, Due diligence documentation

D. Litigation & External Counsel Coordination
Coordinate with external counsels, manage litigation trackers, Monitor legal notices and responses.
Represent the company in hearings before courts, tribunals, arbitral panels, and regulatory forums

E. Compliance Framework Development
Build company-wide compliance calendar.
Manage and maintain policy documentation including Delegation of authority, Related

📌 Company Secretary Navi Mumbai (India)
🏢 Maxis Clinical Sciences
📍 India