Job Summary

Ahana Hospitals is seeking a dynamic and highly organized Management Executive to support the CEO in managing administrative, operational, and coordination activities across multiple hospital branches.

The candidate will be responsible for calendar management, meeting coordination, travel arrangements, documentation, reporting, follow-ups, and communication with internal and external stakeholders.

Roles & Responsibilities
Manage the CEO's calendar, meetings, appointments, and schedules.
Handle calls, emails, and official correspondence.
Prepare reports, presentations, MIS, meeting minutes, and documents.
Coordinate with department heads and branch teams.
Track pending tasks and ensure timely completion.
Follow up on action items and escalate delays when required.
Accompany the CEO on branch visits, meetings, conferences, and official functions.
Organize meetings, events, workshops, and executive reviews.
Arrange travel, accommodation, and transportation.
Maintain records, databases, and confidential documents.
Liaise with vendors, consultants, government offices,



and external stakeholders.
Conduct research and gather information required by management.
Prepare expense statements and reimbursement records.

Required Skills
Executive Secretary
CEO Office Management
Calendar Management
Travel Coordination
MIS Reporting
Documentation
Administration
Follow-up & Coordination
MS Excel
MS Word
PowerPoint
Communication Skills

Qualifications
Bachelor's Degree in any discipline.
Excellent communication skills in English and Tamil.
Strong proficiency in MS Office.
Ability to multitask and work independently.
High level of professionalism and confidentiality.

Advantages
PF and ESI (as applicable)
Statutory holidays and leave benefits
Exposure to senior leadership
Growth opportunities opportunities in healthcare administration
Qualified and supportive work environment

Female candidates with strong coordination, communication, and administrative skills are encouraged to apply.

📌 Secretary / Executive Assistant Madurai
🏢 Ahana Hospitals
📍 Madurai