Job Description:

Position: Asst. Manager - Administration

Location: Ahmedabad

Experience: 8 - 9 Years

Industries: Infrastructure

Responsibilities
Administration & Facility Management
Manage daily administrative operations and office management activities.
Ensure smooth functioning of office infrastructure, utilities, housekeeping, pantry, and maintenance services.
Coordinate office space utilization and workplace management.
Monitor AMCs, office assets, and administrative records.
Travel Desk Management
Handle domestic and international travel bookings including air, rail, hotel, and local transport arrangements.
Coordinate travel itineraries, approvals, and vendor negotiations.
Ensure cost-effective travel planning and timely support for employees and management.
Contract & Vendor Management
Manage contracts and agreements with vendors, service providers, and contractors.
Monitor vendor performance, SLA compliance, and renewal schedules.
Coordinate with third-party agencies for manpower, housekeeping, transport, security, and facility services.




Maintain vendor database and documentation.
Third-Party & Security Management
Coordinate with outsourced agencies for security and facility operations.
Monitor security systems, visitor management, and access control.
Ensure implementation of safety and security protocols within premises.
Handle incident reporting and coordination with relevant authorities when required.
Purchase & Procurement Support
Manage administrative purchases and procurement activities.
Obtain quotations, compare vendors, and ensure timely procurement of office supplies and services.
Coordinate with finance/accounts for PO processing and payment follow-up.
Monitor inventory and cost control measures.
Employee Accommodation & Liaison
Liaise with property dealers, landlords, guest houses, and hotels for employee lodging arrangements.
Coordinate accommodation for recent joiners, visitors, and manage

📌 Asst Manager Ahmedabad
🏢 Quality HR India
📍 Ahmedabad