We are seeking an organized, proactive, and versatile Office Administrator & HR Specialist to streamline our daily business operations. In this role, you will be the backbone of our firm—managing the front desk, coordinating crucial back-office documentation, handling end-to-end employee lifecycle tasks, and ensuring our IP filing calendars run like clockwork.

Key Responsibilities1. Back-Office & Legal Coordination
IP Docketing & Tracking: Assist attorneys in maintaining the firm’s master calendar for critical statutory deadlines (e.g., trademark opposition deadlines, patent renewals, and hearing dates).
Document Management: Maintain physical and digital case files securely, ensuring easy retrieval of client powers of attorney, certificates, and legal briefs.
Billing & Invoicing Support: Generate client invoices, track pending receivables, coordinate expense receipts, and liaise with the firm's external accountant for monthly tax filings (GST/TDS).
Data Entry: Precisely update internal case management software with official communications from the IP India portal.




Office Administration & Operations
Vendor Management: Supervise office facility needs, including internet uptime, office cleanliness, printing supplies, and legal stamp paper procurement.
Scheduling: Coordinate client consultations, manage conference room bookings, and assist senior partners with travel itineraries.
Human Resources (HR) Support
Onboarding & Offboarding: Handle the documentation for current hires (offer letters, NDAs, collection of ID proofs) and manage smooth exit processes.
Attendance & Payroll: Track employee attendance, leave balances, and prepare monthly inputs for payroll processing.
Employee Engagement: Maintain a positive workplace culture by organizing team birthdays, festive celebrations, and internal firm meetings.

Key Requirements & Qualifications
Education: Bachelor’s degree in Business Administration, Commerce, Human Resources, or a related field.
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📌 Administration Assistant Thane
🏢 VEDIC IP
📍 Thane