Executive Assistant to the Founder β€” Ishvaa Life

ABOUT US

THE ROLE

You will work directly with the founder as her Executive Assistant β€” the person who keeps the business running smoothly day to day. The founder is based in the USA and her time goes to clients; the coordination, follow-through and operations run through you. We are hiring for one quality above all: proactiveness. You see what needs doing before being told, bring solutions rather than questions, and never need to be chased. If people say you basically run things wherever you work, this role will feel like home.

YOUR MAIN TASKS
Client communication and care: handle all client conversations on WhatsApp end-to-end (playbooks provided); warm, polished, skilled
Sales follow-ups: follow up with interested clients at the right moment and close the loop
Vendor sourcing and management: pandits, temples, suppliers β€” find, negotiate, coordinate, hold to deadlines
Operations management: track every team member's tasks daily, flag delays, compile the weekly report
Money admin: salaries, pay dates,



expense sheets, records β€” always accurate, always current
Founder support: calendar, travel coordination, purchases, appointments, reminders
Research and coordination: prepare briefs, compare options before decisions, coordinate interviews and onboarding for new team hires
Social and community: create simple graphics and posts using AI tools (we will show you our system) and help build and manage our WhatsApp and social media community
Multi-brand support: take on tasks for the founder's other brands and upcoming launches when needed
Adaptability: be prompt and versatile in handling the evolving needs of the business β€” priorities shift fast in a startup and you shift with them
Own the bigger picture: work proactively and diligently with a focus on business development, not just task completion β€” see how each piece connects, spot prospects and gaps, and bring solutions

LOCATION AND SCHED

📌 Executive Assistant To The Founder Delhi (India)
🏢 Ishvaa Life Spirituality
📍 India