Job Summary:
With the primary objective to safeguard and keep accurate and updated records of organizational fixed assets, inventories and consumables, Asset & Inventory Management Officer will perform functions for the below locations and asset and inventory types:
Locations:
Kharian Office (including official residencies and hostels)
Sarai-Alamgir Office and Project Site (including official residencies and hostels)
Kharian Dream City Office and Project Site
Lahore Office
Rawalpindi/ Islamabad Office
Fixed Assets and Inventory Types:
Fixed Assets:
Land & Buildings
Computer, IT & Networking Equipment and Accessories
Construction Machinery & Equipment
Electric Machineries & Office Equipment
Furniture & Fixtures
Vehicles
Inventories & Consumables:
IT Accessories
Printing and Stationery Items
Marketing Materials and Consumables
Construction Materials
Spare-parts and Tools
Other Stores & Consumable Items
Key Responsibilities:
Fixed Assets:
For each location,
document and list all existing fixed assets in their respective categories by mentioning their cost, age, condition, location and possession persons/ departments.
Update fixed assets register for current purchases, issuance, transfers, disposals and keep them reconciled with records of Accounts Department.
Keep records of all supporting documents related to purchase, issuance, transfer and disposal.
Ensue that all assets are accurately tagged all the time.
Ensure that all assets listed in fixed assets register are physically verifiable at their respective locations.
Report on any discrepancies, damages, misuse of assets listed in fixed assets register.
Carry-out monthly physical verification of all assets on register and prepare and submit monthly reports regarding assets on register, highlighting movements during the month further covering their conditions, age and any discrepancies found.