We
are seeking a highly organized and proactive Executive Assistant to support
leadership and internal teams with day-to-day coordination, administrative
tasks, and project tracking. This role requires solid multitasking abilities,
effective communication skills, and proficiency in managing team workflows and
tools. The Executive Assistant will play a vital role in ensuring tasks are
completed efficiently and stakeholders are aligned across multiple projects.

Job Responsibilities:
Support leadership with calendar management, scheduling, meeting coordination, and follow-ups
Coordinate internal and external communication across teams, clients, partners, and stakeholders
Prepare meeting agendas, notes, trackers, reports, and action items
Maintain and update task boards or project trackers using tools like Smartsheet, Monday.com, or Microsoft Teams
Facilitate daily and weekly follow-ups with project stakeholders to ensure timely progress and closure of pending items
Assist in coordinating conferences, webinars, speaking engagements, outreach campaigns,



and operational activities
Support outreach tracking, CRM updates, reporting, and communication management
Maintain organized documentation, records, SOPs, and operational trackers
Collaborate with internal teams to ensure timely execution of projects and initiatives
Coordinate activities across multiple states and regions while managing different time zones and scheduling requirements effectively.

Requirements
1–2 years of experience in Executive Assistant, Operations, Coordination, Administrative Support, or similar roles
Excellent organizational and time management skills
Strong written and verbal communication skills, especially for summarising updates, preparing reports, and skilled stakeholder communication
High attention to detail and ability to manage deadlines effectively
Ability to manage multiple priorities in a quick-paced work environment
Strong coordination, follow-up, and stakehol

📌 Executive Assistant Indore (India)
🏢 Ignatiuz
📍 India