Job Title: Executive Assistant / Personal Secretary to the Managing Director

Overview

We are seeking a energetic and resourceful Executive Assistant / Personal Secretary to support the Managing Director. The ideal candidate is a go-getter with exceptional communication skills, high attention to detail, and a robust grasp of office technologies including MS Office and basic AI tools. The role demands professionalism, discretion, and the ability to manage schedules and tasks independently.

Key Responsibilities

Executive Communication & Coordination
Serve as the primary liaison for calls, emails, and messages on behalf of the MD.
Interface confidently with clients, vendors, stakeholders, and partners.
Represent the MD in both internal and external communications when required.

Documentation & Communication Management
Draft, proofread, and finalize professional emails, letters, reports, and presentations.
Take dictation accurately and convert notes into polished documents.
Maintain clear and effective documentation standards.

Calendar & Meeting Management




Manage and optimize the MD’s calendar including appointments, reminders, and briefings.
Organize board meetings, virtual conferences, and key events with accurate coordination.
Prepare agendas and meeting minutes as needed.

Guest & Visitor Engagement
Welcome and assist high-profile visitors with warmth and professionalism.
Arrange logistics, hospitality, and support for in-office and travel guests.

Travel & Logistics Administration
Plan and execute domestic and international travel including flights, visas, hotels, and itineraries.
Handle end-to-end logistics for business and personal travel, ensuring seamless experiences.
Prepare comparative vendor quotes and coordinate with agencies like AMEX, MakeMyTrip, etc.

Reporting & Data Management
Prepare business reports, executive dashboards, and data summaries.
Maintain accurate and secure records, backups, and documentation.

Additiona

📌 Executive Assistant Hyderabad
🏢 EMentor Enterprises
📍 Hyderabad