Description
Description
At the Consumer and Community Banking - Finance and Business Management team, you will need to work well in a team environment, be able to represent the managers/group with professional courtesy and acumen, and deliver flawless work output.
Job Summary
As an Executive Assistant within Finance, you will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive, their team of managers, and other stakeholders. Your daily routine also includes interaction with various executive level internal clients. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
Job Responsibilities
Ability to manage and handle multiple complex and detailed calendars, dealing with multiples and or urgent meeting conflicts, setting up of meetings and conference calls, internally and externally. Handle all associated logistical aspects
Ability to work in a quick paced,
ever changing environment and to effectively handle multiple priorities with a calm, qualified and willing attitude
Ability to answer phones professionally, field phone calls, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner
Coordinate travel arrangements (air, hotel accommodations and ground transportation); prepare detailed itineraries, required travel visas/documents, and assure accuracy and timely delivery of plans/tickets to travelers
Process invoices and Travel and Expense claims for senior leaders in a timely manner. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
Open to taking on increased and/or current responsibilities at any time
Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks