We are looking for a detail-oriented and execution-focused Supply Manager Associate to support vendor onboarding, supply coordination, procurement tracking, and operational follow-through across projects. The role involves working closely with vendors, internal operations teams, project teams, and category managers to ensure timely availability of materials and smooth supply execution.
The ideal candidate should be comfortable handling coordination-heavy workflows, vendor communication, data tracking, and operational problem-solving in a rapid-paced workplace.
Key Responsibilities
Supply & Vendor Coordination
Coordinate with vendors and suppliers for quotations, order confirmations, dispatch timelines, and delivery tracking
Support onboarding and documentation of recent vendors
Maintain vendor databases, pricing sheets, and supply records
Follow up with suppliers to ensure timely material availability
Procurement Operations
Assist in purchase order processing and tracking
Coordinate with internal stakeholders for material requirements and approvals
Monitor procurement timelines and escalate delays proactively
Track pending orders, shortages, and replacement requests
Inventory & Supply Tracking
Maintain accurate records of inward/outward materials
Coordinate with warehouse and site teams regarding dispatches and receipts
Support stock reconciliation and reporting activities
Help identify supply gaps and excess inventory situations
Data Management & Reporting
Prepare MIS reports related to procurement, supply status, vendor performance, and delivery timelines
Maintain operational dashboards and trackers
Analyze supply issues and support process improvements
Cross-Functional Coordination
Work closely with operations, design, execution, finance, and logistics teams
Ensure smooth communication between vendors and internal stakeholders
Support resolution of supply-related issues during project execu