Job Description: Office Administrator & Personal Secretary to Director

Industry

Automotive Sales and Service

Role Overview

We are looking for a highly organised, computer-proficient, and dependable Office Administrator & Personal Secretary to support the Director in managing multiple automotive sales and service businesses.

The candidate will be responsible for coordinating the Director’s schedule, managing calls and follow-ups, preparing reports and presentations, organising business information, and ensuring that important tasks across different companies are completed on time.

This is a high-responsibility role requiring robust communication skills, confidentiality, multitasking ability, and confidence in working directly with senior management.

Key Responsibilities

Director and Business Support
Manage the Director’s daily schedule, meetings, appointments, reminders, and priorities.
Maintain and update Google Calendar for business meetings, reviews, visits, and personal appointments.
Coordinate between the Director, employees, customers, vendors,



financiers, manufacturers, and other business stakeholders.
Track instructions given by the Director and follow up with the concerned teams until completion.
Maintain a daily task list, pending-action tracker, and follow-up report for the Director.
Assist the Director in handling requirements across multiple automotive sales and service businesses.

Calls and Communication
Attend, screen, and route incoming calls professionally.
Make follow-up calls to employees, customers, vendors, and business partners.
Record key call details and ensure timely follow-up.
Draft qualified WhatsApp messages, emails, letters, meeting notes, and internal communications.
Handle sensitive business information and conversations with complete confidentiality.

Office Administration
Coordinate day-to-day office activities and ensure smooth administrative operations.
Maintain business records, employee

📌 Office Administrator Hyderabad
🏢 TVS Carjoz
📍 Hyderabad