Designation: Office Assistant

Employment Type: Contractual Role ( Fixed term contract for 12 months)

Role & responsibilities
Manage the executive's calendar, including scheduling meetings, appointments, and travel plans.
Coordinate domestic and international travel arrangements, including flight bookings, hotel reservations, local transportation, and travel itineraries.
Process and track travel expenses, reimbursement claims, and bill submissions in accordance with company policies.
Maintain records of invoices, bills, and supporting documents, ensuring timely submission and follow-up.
Coordinate meetings by scheduling, preparing agendas, arranging meeting rooms, and recording minutes where required.
Screen and prioritize emails, phone calls, and correspondence, ensuring timely responses and follow-ups.
Prepare presentations, reports, letters, and other business documents.
Maintain confidential files, documents, and executive records with complete discretion.




Liaise with internal departments and external stakeholders on behalf of senior management.
Track action items and ensure timely follow-up on pending tasks
Coordinate logistics for business visits, conferences, and leadership meetings.
Manage office supplies and administrative requirements related to the executive's office.
Provide general administrative support and undertake additional assignments as directed by senior management.

Preferred candidate profile
Bachelor's degree in any discipline
8 - 10 years of experience as an executive assistant, personal secretary, office assistant or similar administrative role
Experience in supporting senior leadership is preferred
Positive at verbal and written communication skills
Proficiency in Microsoft Office

📌 Associate Office Assistant Bengaluru (India)
🏢 ITC
📍 India