Job Profile

In this role of an Executive Admin (Fleet Management), you would be responsible for end-to-end management of the companys fleet operations, ensuring secure, cost-effective, and timely transportation support to associates and senior management, including Directors.

Fleet, Vehicle Management & Operations
Manage end-to-end lifecycle of company-owned and leased vehicles.
Handle booking, allocation, and scheduling of company vehicles for associates, senior management, and Directors.
Plan daily vehicle deployment and ensure optimal fleet utilisation as per company policies.
Oversee preventive maintenance, servicing, repairs, and breakdown management.
Maintain statutory vehicle documents including RC, insurance, PUC, permits, and renewals.

Driver Management
Manage driver roster, duty schedules, leaves, and replacements.
Process driver allowance vouchers, overtime, and reimbursements.
Ensure adherence to safety, discipline, and company code of conduct.
Manage issuance of driver uniforms, shoes, and accessories.

Fuel and Toll Management




Manage FASTag issuance, refilling, and reconciliation.
Handle HPCL fuel card issuance, limits, refilling, and monthly reconciliation.
Monitor fuel consumption and toll usage to control costs.

Vendor, Billing & Compliance
Liaise with fleet vendors, service centres, and fuel partners.
Ensure timely verification and processing of fleet-related invoices.
Coordinate with Accounts for payments and reconciliations.
Ensure compliance with statutory and internal audit requirements.

MIS Reporting
Maintain MIS on fleet utilisation, costs, fuel consumption, and driver expenses.
Prepare periodic reports and dashboards for management review.
Identify cost optimisation and efficiency improvement prospects.

Parking Management at Corporate Office
Manage allocation and utilisation of parking spaces.
Coordinate with security and facilities teams for smooth operations.

Associate Shuttle Services
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📌 Executive Admin Mumbai (India)
🏢 Lodha
📍 India