The Front Office Executive is responsible for managing the reception area, welcoming visitors, handling calls and correspondence, and providing administrative support to ensure the smooth day-to-day operations of the office.

Key Responsibilities
Greet and assist visitors, clients, and vendors in a qualified and courteous manner.
Answer, screen, and direct incoming phone calls.
Handle incoming and outgoing mail, couriers, and deliveries.
Schedule appointments, meetings, and conference room bookings.
Maintain visitor records and issue visitor passes where applicable.
Coordinate with internal departments regarding visitor and client requirements.
Maintain office supplies inventory and place orders as required.
Assist the HR and Administration team with documentation and filing.
Prepare and maintain office records, files, and databases.
Support travel arrangements, accommodation bookings, and courier coordination when required.
Ensure all front office operations are carried out efficiently and professionally.




Perform any other administrative duties assigned by the management.
Receive and maintain sample catalogues, vendor documents, and project files.
Assist the Projects, Sales, and Design teams with administrative coordination.
Follow up with clients for meeting confirmations and document submissions.
Maintain the showroom/front office ambience and ensure hospitality for visiting clients.

Required Qualifications
Bachelor's degree in any discipline.
1–3 years of experience in a front office, receptionist, or administrative role.
Freshers with excellent communication skills may also apply.

Required Skills
Excellent verbal and written communication skills.
Pleasant personality with a professional appearance.
Solid customer service and interpersonal skills.
Proficiency in MS Office (Word, Excel, Outlook).
Valuable organizational and time management skills.
Ability to multitask and work under pressure.
Basic knowledge o

📌 Front Office Executive Aluva
🏢 INCEPT LIVING
📍 Aluva