The Dispatch & Planning Executive is responsible for planning daily dispatch activities, coordinating with production and logistics teams, ensuring timely delivery of materials/products, maintaining dispatch documentation, and optimizing transportation schedules to meet customer requirements.
Key Responsibilities
Plan and schedule daily dispatches based on customer orders and delivery timelines.
Coordinate with the production, warehouse, and sales teams to ensure product availability.
Prepare dispatch plans and allocate vehicles accordingly.
Generate delivery challans, invoices, e-way bills, and other dispatch-related documents.
Coordinate with transporters for timely pickup and delivery of shipments.
Track dispatch status and ensure on-time deliveries.
Resolve delivery-related issues by coordinating with internal departments and logistics partners.
Maintain dispatch records,
transportation logs, and proof of delivery (POD).
Monitor inventory availability and communicate shortages or delays to the concerned departments.
Ensure compliance with company policies and statutory transportation regulations.
Prepare daily, weekly, and monthly dispatch and planning reports.
Optimize vehicle utilization and transportation costs wherever possible.
Follow up with customers and transporters regarding shipment status when required.
Dispatch documentation (Invoice, Delivery Challan, E-way Bill).
Inventory management.
ERP software and Microsoft Excel.
Basic understanding of GST and logistics documentation.