The Office Assistant provides administrative and clerical support to ensure the smooth day-to-day operation of the office. This role involves handling office correspondence, maintaining records, coordinating meetings, managing office supplies, and assisting various departments with administrative tasks.
Key Responsibilities
Answer and direct phone calls, emails, and visitors professionally.
Maintain and organize office files, records, and documents.
Prepare letters, reports, and other business documents.
Schedule meetings, appointments, and conference rooms.
Order and manage office supplies and equipment.
Receive, sort, and distribute incoming mail and courier packages.
Assist with data entry and maintain accurate databases.
Support travel arrangements and expense documentation when required.
Coordinate with vendors and service providers for office maintenance.
Assist the HR and Finance departments with administrative tasks.
Ensure the office remains clean, organized, and well-stocked.
Perform other administrative duties as assigned.
Qualifications
High school diploma or equivalent; an associate's or bachelor's degree is an advantage.
1–3 years of experience in an administrative or office support role preferred.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Familiarity with office equipment such as printers, scanners, and photocopiers.
Required Skills
Solid organizational and time management skills
Excellent verbal and written communication
Attention to detail and accuracy
Customer service orientation
Ability to multitask and prioritize work
Basic computer and data entry skills
Problem-solving ability
Skilled attitude and appearance
Teamwork and interpersonal skills