We are looking for a highly organised, proactive, and digitally proficient professional to support the Technical Executive Assistant and senior leadership team. The role involves managing schedules, coordinating technical and business activities, tracking projects, preparing documentation, and ensuring seamless communication across internal and external stakeholders.

Role & responsibilities

Executive and Administrative Support
Assist in managing calendars, meetings, appointments, and travel schedules.
Coordinate internal and external meetings, including agendas, presentations, and follow-up notes.
Organise documents, reports, correspondence, and confidential records.
Draft and proofread emails, presentations, meeting notes, and business communications.
Track key deadlines, commitments, and action items.

Technical and Project Coordination
Support the coordination of technology, product, IT, and digital projects.
Maintain project trackers, dashboards, timelines, and status reports.
Follow up with technical teams, vendors, and stakeholders on pending tasks.




Document meeting discussions, technical requirements, decisions, and next steps.
Assist in converting complex technical updates into explicit management summaries.
Coordinate product demonstrations, technical reviews, and project meetings.

Communication and Stakeholder Management
Act as a coordination point between the Technical Executive Assistant, leadership, employees, vendors, and clients.
Ensure timely circulation of information, documents, and project updates.
Follow up on action items and escalate delays or concerns when necessary.
Maintain qualified communication across departments and seniority levels.

Research and Reporting
Conduct online research on technologies, tools, vendors, competitors, and industry developments.
Compile data and prepare concise reports or presentation decks.
Support the preparation of management dashboards and business-review documents.

📌 Executive Assistant Mumbai
🏢 Alchemist Marketing Talent Solutions
📍 Mumbai