Job Summary

We are looking for an experienced and organized Admin Supervisor to oversee day-to-day administrative activities and ensure the smooth functioning of the shipyard office and site administration. The role will involve supervising administrative staff, maintaining records, coordinating with departments, managing office facilities, and supporting HR and operational requirements.

Key Responsibilities

- Supervise and coordinate daily administrative activities of the shipyard.
- Manage attendance, leave records, employee documentation, and administrative registers.
- Coordinate with HR, Production, Security, Stores, Accounts, and Management for administrative requirements.
- Supervise office support staff, housekeeping, security, transport, and other outsourced services.
- Maintain employee and company records in both physical and digital formats.
- Prepare reports, letters, notices, attendance statements, and other administrative documents.
- Monitor office supplies, stationery, equipment, and general administrative requirements.
- Coordinate canteen, accommodation, transportation, housekeeping, and other employee welfare facilities, where applicable.
- Assist HR in joining formalities, employee onboarding, ID cards, documentation, and personnel records.
- Handle routine employee queries and coordinate with the concerned department for resolution.
- Ensure compliance with company administrative policies and procedures.
- Coordinate meetings, appointments, site visits, and official communication.
- Maintain confidentiality of employee and company information.




- Support management in implementing administrative policies and improving workplace efficiency.
- Ensure proper housekeeping and discipline within office and designated administrative areas.
- Prepare regular administrative reports for management.

Qualification

- Graduate in any discipline; BBA / B.Com / BA preferred.
- Additional qualification in HR, Administration, or Office Management will be an advantage.
- Proficiency in MS Office – Word, Excel, PowerPoint, and Email.

Experience

- 3–7 years of experience in Administration / HR Administration / Office Management.
- Experience in a shipyard, manufacturing, construction, engineering, marine, or industrial organization will be preferred.
- Candidates with strong experience in handling large workforces and site administration will have an advantage.

Required Skills

- Strong administrative and organizational skills.
- Positive communication and interpersonal skills.
- Good knowledge of MS Excel and documentation.
- Ability to supervise and coordinate support staff.
- Problem-solving and multitasking ability.
- Good command of English and Malayalam; Hindi will be an added advantage.
- Ability to work independently and coordinate with multiple departments.
- High level of discipline, confidentiality, and professionalism.

Key Competencies

Administration | Team Supervision | Employee Coordination | Documentation | MS Office | Facility Management | Communication | Problem Solving | Record Keeping

Pay: ₹20,000.00 - ₹40,000.00 per month

Benefits:

- Health insurance

Work Location: In person

📌 Admin Supervisor (Kochi)
🏢 Sea blue shipyard Ltd,Vypin
📍 Kochi