Job Summary

The Records Management Executive is responsible for organizing, indexing, maintaining, tracking, retrieving, and securely storing physical documents and historical records across the organization.

The role focuses primarily on physical file management, archive tracking, document retrieval, and systematic hard-copy storage to ensure that all company records are properly preserved, easy to locate, and maintained in accordance with organizational record-retention policies.

Key Responsibilities1. Hard-Copy File Management & Archiving

- Organize, sort, and systematically store historical physical documents, files, contracts, bills, and office records.
- Establish and maintain a clear labeling, indexing, and filing system, including alphabetical, chronological, or project-wise filing.
- Ensure physical archives and document storage areas are clean, well-organized, pest-free, and protected from physical damage.

2. Document Tracking & Retrieval

- Manage the inward and outward movement of physical files and records using physical logs or register entries.
- Retrieve specific old files, historical documents, or client records promptly upon requests from management or relevant departments.
- Track borrowed files and ensure they are returned to their designated archive locations in a timely manner.

3. Register Maintenance & Compliance

- Maintain up-to-date master registers for archived physical files, record boxes, and storage locations.




- Conduct periodic physical audits of stored files to verify record completeness and identify misplaced or missing documents.
- Follow company record-retention and disposal policies for safe archiving or shredding of outdated files when authorized.

Required Qualifications & ExperienceEducation

- Any Graduate degree.

Experience

- 1–3 years of experience in physical file handling, record keeping, archive management, or administrative document maintenance.

Key Skills

- Solid organizational and systematic approach to physical filing and indexing.
- High attention to detail and accuracy in physical register maintenance.
- Ability to physically handle, move, organize, and maintain file folders and storage boxes.
- Basic computer knowledge, particularly MS Excel and MS Word, for maintaining physical location logs and registers, will be an advantage.

Industry Preference

Open to candidates from all industries; candidates with a manufacturing or office administration background will be preferred.

Recommended Job Classification

Department: Administration / General Administration
Category: Records & Document Management
Functional Area: Office Administration
Sub-Function: Physical Records / Archiving / Document Control
Job Level: Executive / Junior Executive
Experience Level: 1–3 Years

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person

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