To manage the commercial and documentation activities of the Distribution Center by ensuring accurate invoicing, statutory compliance, inventory reconciliation, audit support, MIS reporting, and seamless coordination with internal departments and customers. The role is responsible for maintaining commercial accuracy while ensuring compliance with applicable GST and other statutory requirements.

Key Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Commercial Documentation & Billing

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Prepare customer invoices accurately in accordance with sales orders, dispatch instructions, and contractual terms.

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Prepare invoices as per Letter of Credit (LC), banking documentation, export/customer-specific documentation, and statutory requirements.

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Generate E-Way Bills, delivery challans, packing lists, and other dispatch-related documents.

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Ensure timely processing of dispatch documentation to avoid shipment delays.

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Verify pricing, discounts, taxes, freight, and other commercial terms before invoice generation.

2. Credit Note / Debit Note Management

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Prepare and process Credit Notes and Debit Notes for sales returns, pricing corrections, shortages, damages, rebates, and commercial adjustments.

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Maintain complete supporting documentation and obtain necessary approvals.

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Coordinate with Finance, Sales, and Customers for timely closure of commercial adjustments.

3. Inventory Management & Verification

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Conduct monthly inventory verification and stock reconciliation.

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Coordinate physical stock counting and investigate inventory discrepancies.

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Ensure timely reconciliation between physical inventory and ERP records.

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Assist in implementing inventory control measures to minimize stock variances.

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Support periodic cycle counts and annual stock verification.

4. Distribution Center Operations Support

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Coordinate daily activities between Warehouse, Logistics, Sales, Finance, and Customer Service teams.

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Support dispatch planning to ensure timely

📌 Commercial Executive – Distribution Center Operations (Vadodara)
🏢 Franklin Electric
📍 Vadodara